2,500-Ton Chiller Supply and Installation

The University of Oklahoma is seeking a contractor to furnish, install, start up, commission, and warrant one new 2,500-ton chiller with associated mechanical, electrical, structural, controls, and chilled-water infrastructure at its Norman campus.

University of Oklahoma > Board of Regents of the University of Oklahoma


General
Open
RFP-2027-388
Oct 01, 2026 12:00 PM
Aug 28, 2026 12:30 PM
1 year
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
c.robinson-1@ou.edu
+14053255170
Submission Instructions
Online
Description

The University of Oklahoma is soliciting proposals for a complete turnkey installation of one new 2,500-ton chiller at Chilled Water Plant One on the Norman campus. The scope includes equipment procurement, demolition and removal as required, rigging, structural modifications, concrete work, piping, insulation, valves and actuators, electrical distribution, controls and instrumentation, testing and balancing, factory-authorized startup, commissioning, documentation, training, and warranty services. The new chiller must integrate with the existing York 2,500-ton chiller for independent and parallel operation. The contractor must also furnish and install two chilled-water pumps, two condenser-water pumps, variable-frequency drives, metering assemblies, piping modifications, electrical distribution lineups, a 120/240V panel, controls interfaces, and related wiring and commissioning. An alternate bid item is required for a complete automatic tube-cleaning system. Bidders must provide organizational information, three similar-project references, at least five comparable large-tonnage chiller projects completed within the last ten years, equipment and efficiency documentation, personnel qualifications, safety information, warranty and service capabilities, and a preliminary project schedule. A mandatory site visit is required for bid participation, and bids must be submitted through the University's online bid platform.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCN041Installation of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
commercial chiller installationchilled water pumpsindustrial electrical systems
Specifications
Supply & Service
Timeline
Aug 28, 2026-Open Date
Sep 10, 2026-Mandatory Site Visit (required)
Meet at the eastern entrance to the Power Plant on South Jenkins Avenue; attendance is required, and bids from vendors who do not attend will be rejected.
Oct 1, 2026-Bid Due Date
Requirements
Required
  • Workers' Compensation
  • Employer's Liability — $500,000.00
  • Commercial General Liability — $2,000,000.00
  • Environmental/Pollution Liability — $5,000,000.00
  • Automobile Liability — $1,000,000.00
  • Professional Liability — $1,000,000.00
  • Cyber Insurance — $2,000,000.00
  • Product Liability — $2,000,000.00
Required
  • Minimum 3 references
  • Within the last 10 years
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