Standby Disaster Debris Monitoring Services

The City of Fort Worth is seeking proposals for an as-needed standby agreement providing disaster debris monitoring, field personnel, vehicle and load-ticket verification, data management, reporting, and FEMA documentation support.

City of Fort Worth > Purchasing Division


General
Open (open)
26-0312
Nov 05, 2026 08:00 PM
Oct 14, 2026 01:00 PM
5 years base + 1 × 5 years option
Small Business
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
Submission Instructions
Online
Completed RFP-04-Authorized Signature and Questionnaire, Completed RFP-05-Forms, Completed RFP-06-Small Business Utilization Form and Small Business Certificate, Completed RFP-07-Deviations, Signed addendum acknowledgment, or a page stating "No Addendum Issued" if no addendum was issued, Completed Bid Table (BT-79EP)
Description

The City of Fort Worth is seeking a qualified firm to provide standby disaster debris management monitoring and related documentation services on an as-needed basis following natural or man-made disasters. Services include pre-event planning and training; rapid mobilization; staffing of loading, transfer, reduction, disposal, and debris management sites; vehicle and trailer certification; load-ticket verification; field monitoring; quality control; photographic documentation; and operational reporting. The contractor must provide and maintain a debris management system capable of tracking load tickets, vehicle certifications, photographs, audit trails, reports, data exports, and record retention. Additional responsibilities include data reconciliation, GIS support, FEMA Public Assistance documentation, invoice review, recovery reporting, and after-action support. The resulting agreement has an initial five-year term with one optional five-year renewal term. A 30% certified Small Business participation goal applies.

Classification Codes
NAICS562998All Other Miscellaneous Waste Management Services
PSCR429SUPPORT- PROFESSIONAL: EMERGENCY RESPONSE/DISASTER PLANNING/PREPAREDNESS SUPPORT
Smart Codes
disaster debris monitoringemergency management servicesdebris data management
Specifications
Service Only
Timeline
Oct 14, 2026 01:00 PM-Open Date
Oct 21, 2026 07:00 PM-Pre-Proposal Conference (optional)
Room MZ05 at City Hall; attendance is available in person or online through Teams. Meeting ID: 231 651 800 508 27; passcode: VW33To9Z.
Nov 05, 2026 08:00 PM-Close Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employers' Liability — $100,000.00
  • Employers' Liability — $500,000.00
  • Employers' Liability — $500,000.00
  • Professional Liability (Errors & Omissions) — $1,000,000.00
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
No
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