College Signing Day Audio/Visual Production Services
IDEA Public Schools
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Description
IDEA Public Schools is soliciting comprehensive audio/visual production services for its 2027 College Signing Day events across seven Texas regions: Rio Grande Valley, San Antonio, Austin, El Paso, Houston, Fort Worth, and Midland. The selected vendor will provide equipment, materials, transportation, delivery, loading and unloading, setup, installation, testing, operation, technical support, breakdown, and removal, along with coordination with IDEA and venue personnel. The scope includes audio, video, lighting, staging support, live event production, livestreaming through Vimeo, event recording, technical rehearsals, camera operation, content playback, and monitoring of stream health and viewer experience. The events include multiple setup and event days, with most venues operating during 7:00 a.m. to 6:00 p.m. setup windows. Proposals will be evaluated on cost, service quality and fit, completeness, relevant AV experience, project history, reputation, client satisfaction, references, and past performance.
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Timeline
Requirements
- Client point of contact required for each reference
Location
Documents
| Title | Date Posted |
|---|---|
| Addendum 1_Vendor Q&A & Pre-Proposal Slides_RFP 9-CSDAV-1126 | Oct 14, 2026 09:47 AM |
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