Pacific Amphitheatre Video Equipment and Services

The 32nd District Agricultural Association, operating as OC Fair & Event Center, is seeking video equipment and live production services for Pacific Amphitheatre, including LED video walls, cameras, control systems, installation, operation, and teardown.

California > 32nd District Agricultural Association > OC Fair & Event Center


General
Open
0000040596
Nov 05, 2026 07:00 PM
Oct 08, 2026 11:59 PM
2 years base + 3 × 1 year options
Small BusinessService-Disabled Veteran-Owned Business
Request for Proposal (RFP)
State
Ask AI about this solicitation
Original Solicitation Links
Contact
kvu@ocfair.com
+17147081719
88 Fair Drive, Costa Mesa, CA, USA
Submission Instructions
Email
Description

The 32nd District Agricultural Association, operating as OC Fair & Event Center, is soliciting a contractor to provide a complete professional video system and related services for the 8,200-seat Pacific Amphitheatre. The scope includes LED video walls and screens, video monitors, cameras, lenses, processing and switching equipment, media servers, communications systems, cabling, power distribution, rigging, weather protection, spare equipment, and all associated equipment needed for a functioning outdoor concert-video system. The contractor must provide system design, technical drawings, equipment lists, installation, testing, daily monitoring, operation, maintenance, repairs, staffing, and teardown. Services cover 23 annual OC Fair performances plus approximately 10 to 20 additional non-Fair events, with options extending the agreement through December 31, 2031. The proposal must include a cover letter, technical proposal, financial proposal bid forms, bidder status and declaration forms, required contracting-act attachments, experience and recommendation materials, staffing information, financial references, and applicable small-business or DVBE documentation.

Classification Codes
NAICS334310Audio and Video Equipment Manufacturing
PSCT016Audio/Visual Services
Smart Codes
led video wallslive event video productionvideo equipment installation
Specifications
Supply & Service
No
Timeline
Oct 8, 2026-RFP Released
Oct 19, 2026-Questions Due
Oct 21, 2026-Answers Sent to Bidders
Nov 05, 2026 07:00 PM-Proposal Deadline
Nov 6, 2026-Scoring
Nov 10, 2026-Notice of Proposed Award
Nov 17, 2026-Protest Deadline
Dec 17, 2026-Board Approval of RFP Award
Jan 1, 2027-Contract Commences
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Workers' Compensation
Scored
  • Minimum 3 references
  • Within the last 3 years
No
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