Computerized Maintenance Management System (CMMS)
Nashua School District
Original Solicitation Links
Contact
Submission Instructions
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Description
The Nashua School District is soliciting qualifications from experienced companies to provide and support a computerized maintenance management system for all district schools and associated facilities. The solution must support centralized work-request and work-order management, preventive maintenance, asset and equipment tracking, inventory and warehouse control, utility-bill management, motor-pool management, capital planning, reporting, and access to building floor plans. Desired capabilities include QR or bar-code inventory tracking, automated reorder alerts, hazardous-material warnings tied to rooms or areas, and capital-project sorting by facility, project type, and dollar threshold. The system must be cloud-based or web-accessible through Edge, Chrome, and Safari, support single sign-on, mobile use with offline access, QR-code capabilities, and data exchange with the district's existing ERP through exported CSV files. The district manages approximately 2,125,496 square feet across 18 schools and support facilities, with utility accounts covering 70 electric meters, 42 natural-gas meters, 51 water/sewer meters, and four solar locations. Active data from the existing TMA work-order and inventory system, including schools, rooms, active work orders and requests, warehouse inventory, and two years of ordering history, is expected to be migrated. The district confirmed that responses must be submitted both by email and as a sealed hard copy. It expects to shortlist one to three vendors for a subsequent hard-quote phase; no additional FCA-services pricing is required.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Workers Compensation
- Minimum 5 references
- Client point of contact required for each reference
Documents
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