Travel Agency Services for Public Schools
City of Worcester > Worcester Public Schools
Original Solicitation Links
CR-8857-J7
]Travel Agency Services / WPS
Contact
Submission Instructions
Description
Worcester Public Schools is seeking a travel agency to arrange domestic travel, hotel accommodations, car rentals, and other travel-related services. The agency must present travel options, identify the least expensive Economy Class option unless otherwise directed, provide fare quotations by email within 24 hours, and reserve and issue tickets at least 48 hours before departure. Services must be available Monday through Saturday from 8:30 a.m. to 4:30 p.m., with after-hours emergency support during active travel periods. The agency must promptly notify travelers of schedule changes or cancellations and minimize change and cancellation fees where possible. Bidders must disclose their policies, procedures, fees, and restrictions, including check-in requirements, change fees, mobile app use, and cancellation policies. Pricing is based on a fee per quote generated; the solicitation gives an annual estimate of 85 quotes, with additional service fees to be negotiated as needed. The initial contract term is January 1 through December 31, 2027, with two optional renewal years at the City's discretion.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Commercial General Liability (aggregate) — $2,000,000.00
- Automobile Liability — $1,000,000.00
- Workers' Compensation
- Public Liability
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