Men's Basketball Air Charter Services

The South Dakota Board of Regents is seeking air charter services for up to five one-way trips for the University of South Dakota's 2026–27 men's basketball season, including aircraft, attendants, baggage and equipment transport, meals, and detailed trip pricing.

South Dakota Board of Regents > University of South Dakota > Purchasing Office


General
Open
USD Men's BB Charter Flight RFP 2.0
Oct 21, 2026 02:00 PM
Sep 23, 2026 01:30 PM
1 year
Request for Proposal (RFP)
State
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Original Solicitation Links
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USD Men's BB Charter Flight RFP 2.0

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usd men's bb charter flight rfp 2.0

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Request for Proposals -USD Men's BB Charter Flight

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usd men's bb charter flight rfp 2.0

Contact
raleigh.tiahrt@usd.edu
+16056583634
414 East Clark Street, Vermillion, SD, USA
Submission Instructions
Mail
Raleigh Tiahrt, University of South Dakota, Purchasing Office, 209 Slagle Hall, 414 East Clark St., Vermillion, SD 57069
Description

The University of South Dakota is requesting proposals from qualified carriers or charter providers for air charter services supporting its 2026–27 men's basketball season. The contract may be awarded to multiple vendors and covers up to five one-way trips, including flights from Missoula, Montana, and Grand Forks, North Dakota, to Yankton, South Dakota. Departure times are estimates and may change because of game schedules, broadcasting, weather, or other circumstances. Proposals must describe the aircraft, FAA certification, passenger capacity and seating configuration, baggage and basketball-equipment capacity, flight attendants, availability, meal and beverage service, ground handling, fuel pricing, taxes and fees, payment terms, schedule flexibility, contingency plans, and additional costs. Vendors must provide aircraft availability verification, evidence of at least three years in business and athletic group-travel experience, three client references, and completed pricing and operational response materials. Aviation liability insurance of at least $500,000,000 per occurrence is required during the contract term, with the certificate due within ten calendar days after award rather than with the proposal.

Classification Codes
NAICS481211Nonscheduled Chartered Passenger Air Transportation
PSCV221Passenger Air Charter Service
Smart Codes
air charter servicesathletic team travelaircraft charter flights
Specifications
Service
Timeline
Sep 23, 2026 06:30 PM-RFP Publication
Oct 21, 2026 07:00 PM-Proposal Submission Deadline
Nov 4, 2026-Anticipated Award Decision and Contract Negotiation
Requirements
Required
  • Aviation Liability — $5,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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