Employee Benefits Brokerage and Consulting Services

The City of Santa Fe, Texas, is seeking a licensed firm to provide year-round employee benefits brokerage and consulting services, including renewal marketing, enrollment administration, employee support, and benefits technology.

City of Santa Fe


General
Open
RFQ No. 2026-008
Nov 02, 2026 07:00 PM
Oct 08, 2026 03:35 PM
2 years base + 2 × 1 year options
Request for Quote/Qualifications (RFQ)
Local
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Original Solicitation Links
Contact
citysecretary@santafetx.gov
+14099256412
Santa Fe, TX, USA
Submission Instructions
Mail
City of Santa Fe, Attn: Natalie Arnett, City Secretary, P.O. Box 950, Santa Fe, Texas 77510

or

Hand delivery or courier
Description

The City of Santa Fe is seeking a licensed insurance brokerage and employee benefits consulting firm to provide comprehensive, year-round support for its fully insured employee benefits program serving approximately 60 benefit-eligible employees. Services include strategic benefits consulting, annual renewal and carrier marketing, broker-of-record transition, implementation, enrollment and benefits administration technology, eligibility and billing reconciliation, employee communications, advocacy, compliance support, wellness resources, and ongoing carrier coordination. The response must address the firm's qualifications and municipal experience, proposed account team, renewal and marketing process, enrollment platform and administrative capabilities, implementation plan, compliance and wellness services, and complete compensation disclosure. The narrative response is limited to 25 pages, excluding resumes, sample materials, required forms, and appendices. The anticipated contract is a two-year initial term with two optional one-year renewals.

Classification Codes
NAICS524210Insurance Agencies and Brokerages
PSCR431SUPPORT- PROFESSIONAL: HUMAN RESOURCES
Smart Codes
employee benefits consultinginsurance brokerage servicesbenefits enrollment administration
Specifications
Service
Timeline
Oct 22, 2026 10:00 PM-Deadline for Written Questions
Nov 02, 2026 08:00 PM-Qualifications Due
Nov 19, 2026-City Council Consideration of Staff Recommendation
Dec 1, 2026-Anticipated Contract Effective Date
Requirements
Required
  • Minimum 3 references
  • Client point of contact required for each reference
Yes
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