Insurance Brokerage and Captive Management Services

The State of Tennessee Treasury Department is seeking a contractor to provide property and casualty insurance brokerage, commercial reinsurance placement, captive insurance management, policy maintenance, risk advisory, and related consulting services for its statewide risk management program.

Tennessee > Department of Treasury


General
Open
30901-65626
Nov 02, 2026 08:00 PM
Oct 01, 2026 12:00 PM
3 years base + 1 × 2 years option
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
dawn.rochelle@tn.gov
+16152538770
Submission Instructions
Email
Technical Response, Cost Proposal
Description

The State of Tennessee Treasury Department is soliciting one contractor to serve as its property and casualty insurance broker of record and captive insurance manager. The scope includes placing and maintaining traditional commercial policies for comprehensive fine arts, government crime with social engineering, aviation, and terrorism coverage; accessing commercial reinsurance markets for the State of Tennessee Captive Insurance Company's property, equipment breakdown/boiler and machinery, and cyber liability programs; and supporting future coverage lines added to the Captive. Required services also include policy analysis and renewal support, risk assessment, alternative risk financing review, claims advocacy, predictive catastrophe modeling, property and business-interruption valuations, flood analysis, risk-control surveys, emergency response and business-continuity planning, workers' compensation third-party-administrator performance audits, captive policy issuance, financial and regulatory reporting, corporate governance support, claims-data oversight, and up to 500 hours annually of professional risk-management consulting. The contract is scheduled for a 36-month term beginning March 1, 2027, with a possible extension of up to 24 additional months. Responses must include separate technical and cost proposals, with the technical response excluding pricing information.

Classification Codes
NAICS524210Insurance Agencies and Brokerages
PSCG009Non-Government Insurance Programs
Smart Codes
insurance brokeragecaptive managementreinsurance brokerage
Specifications
Service Only
Timeline
Oct 1, 2026-RFP Issued
Oct 06, 2026 07:00 PM-Disability Accommodation Request Deadline
Oct 07, 2026 03:00 PM-Pre-Response Teleconference (optional)
Contact Dawn Rochelle at 615-253-8770 or Dawn.Rochelle@tn.gov for teleconference instructions.
Oct 08, 2026 07:00 PM-Notice of Intent to Respond Deadline
Oct 19, 2026 07:00 PM-Written Questions and Comments Deadline
Oct 26, 2026-State Response to Written Questions and Comments
Nov 02, 2026 08:00 PM-Technical Response and Cost Proposal Deadline
Nov 13, 2026-State Completion of Technical Response Evaluations, Sections B and C
Nov 16, 2026-State Schedules Respondent Oral Presentations
Nov 18, 2026 02:00 PM-Respondent Oral Presentations (required)
Virtual presentations for invited respondent finalists; the schedule spans November 18–19, 2026, from 8:00 a.m. to 4:30 p.m.
Nov 19, 2026-State Completion of Technical Response Evaluations
Nov 20, 2026-State Opening and Scoring of Cost Proposals
Nov 23, 2026 10:30 PM-Negotiations
Dec 15, 2026-Notice of Intent to Award Released and RFP Files Opened for Public Inspection
Dec 22, 2026-End of Protest Period
Dec 23, 2026-State Sends Contract to Contractor for Signature
Dec 30, 2026 08:00 PM-Contractor Signature Deadline
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Workers' Compensation and Employer Liability
  • Automobile Liability — $1,000,000.00
  • Professional Liability — $1,000,000.00
  • Cyber Liability — $3,000,000.00
  • Crime Insurance — $1,000,000.00
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
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