Enterprise-Wide Electronic Medical Record System

The University of Wisconsin–Madison is requesting proposals for an enterprise-wide electronic medical record system serving University Health Services and the Environmental and Occupational Health team.

University of Wisconsin–Madison > University Health Services


General
Open
2027-UWMSN-01430-RFP
Nov 09, 2026 08:00 PM
Sep 28, 2026 04:00 PM
2 years base + 9 × 1 year options
Minority-Owned BusinessService-Disabled Veteran-Owned BusinessWoman-Owned Business
Request for Proposal (RFP)
State
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Original Solicitation Links
Contact
sarah.martin@wisc.edu
Submission Instructions
Online
Submit the completed response and required materials through the ShopUW+ Sourcing Event Module., Upload the completed Cost Proposal Form using the required naming convention: Supplier Name_Cost Proposal Form., Upload the completed Section 3 response using the required naming convention: Supplier Name_Proposal Response.
Description

The University of Wisconsin–Madison is seeking an enterprise-wide electronic medical record solution for University Health Services and its Environmental and Occupational Health team. The proposed system must support medical, mental health, occupational health, reporting, operational, billing, patient portal, scheduling, clinical documentation, orders and results, preventive care, inventory, records management, and related workflows. The solution must support implementation and transition from the existing EMR, data migration, training, ongoing support and maintenance, cloud hosting, security and privacy controls, accessibility compliance, reporting and analytics, and extensive interoperability with university, laboratory, radiology, immunization, pharmacy, payment, telehealth, communication, and other healthcare systems. Proposers must provide detailed technical, implementation, support, integration, security, accessibility, and pricing responses, including a completed cost proposal form and a detailed cost breakdown. The resulting contract is intended to run for two years with eight additional one-year renewal terms.

Classification Codes
NAICS541512Computer Systems Design Services
PSCAN45HEALTH SERVICES - OPERATIONAL SYSTEMS DEVELOPMENT
Smart Codes
electronic medical records softwarehealthcare software implementationhealthcare systems integration
Specifications
Supply & Service
Timeline
Sep 28, 2026 04:00 PM-Open Date
Nov 09, 2026 08:00 PM-Close Date
Requirements
Required
  • Workers Compensation
  • Commercial Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
Scored
  • Minimum 5 references
  • Client point of contact required for each reference
No
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