Sheriff's Office Records Digitization
Gwinnett County > Financial Services Department > Purchasing Division
Original Solicitation Links
PE-77023-NONST-2027-000000817
]iwq 140121 provision of file digitalization
Contact
Submission Instructions
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Description
Gwinnett County's Sheriff's Office seeks a vendor to digitize approximately 293,000 paper documents across an estimated 65 boxes, preserve about 3,500 indexing points and existing case relationships, and produce searchable PDFs organized into electronic case folders with a nonproprietary index. The scope also includes digitizing or copying associated media and video without reducing source quality, quality-control review, a test batch for approval, and secure return of original records and agency-provided storage media. The vendor must provide secure facilities, personnel, equipment, processing, chain-of-custody tracking, and transportation, and comply with applicable CJIS and SOC 2 requirements. During production, data must be accessible through a CJIS-compliant platform; final data must be delivered on an encrypted USB hard drive. The vendor must also provide basic training and assist with resolving file issues. Quotes are evaluated on lump-sum price, with a cost breakdown required. The solicitation requests a minimum of three references for similar work and requires evidence of insurance; the detailed insurance requirements include general liability, automobile, workers' compensation/employers' liability, umbrella/excess, and cyber liability when applicable.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Workers Compensation
- Employers Liability — $500,000.00
- Umbrella/Excess Liability — $1,000,000.00
- Cyber Liability — $1,000,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
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| 140121 INV.pdf |
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