Digital Scanning Services
Bossier Parish School Board
Original Solicitation Links
27-08:Digital Scanning Services
]RFP 27-08: Digital Scanning Services
Contact
Submission Instructions
All of the following are required.
Step 1
Description
Bossier Parish Schools is seeking a contractor to prepare, scan, index, and digitize student, human resources, payroll, health and benefits, accounting, contract, and other records. The solution must provide searchable electronic files, apply optical character recognition, support indexing and metadata generation, and integrate with an electronic document management system that may be locally hosted or cloud hosted. Vendors must describe document pickup or receipt, preparation, scanning quality controls, indexing workflows, storage, implementation timelines, training, customer support, and the return or approved destruction of original records. The contractor must protect confidential records throughout custody and comply with applicable laws, including FERPA and HIPAA. Proposals must address secure inventory and tracking, prevention of unauthorized disclosure or duplication, test sets before production, electronic wiping of temporary files, and either return of originals or documented destruction after written approval. Pricing must separately identify one-time, ongoing, optional, and variable per-unit costs.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Minimum 3 references
- Client point of contact required for each reference
Documents
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