HVAC Preventative Maintenance Services for SUNY Empire State University

The State University of New York, Empire State University is seeking HVAC preventative maintenance services for its headquarters locations in Saratoga Springs, NY.

State University of New York (SUNY) SUNY Empire State University


General
Open
ESU-211484390
Jun 23, 2026 02:30 PM
Jun 01, 2026 12:00 PM
Request for Quote/Qualifications (RFQ)
State
Description

The State University of New York, Empire State University (SUNY Empire) is soliciting bids for Heating, Ventilation, and Air Conditioning (HVAC) Preventative Maintenance (PM) Annual Services for its headquarters locations in Saratoga Springs, NY. The scope of work includes semi-annual filter changes, annual cleaning of exterior condenser system coils, and mid-winter checks and tunes for boilers and heat exchangers. The contract period is anticipated to be three years. The services are required to ensure the proper functioning of all HVAC systems across multiple buildings, including air handler units, chillers, condensing units, heat recovery units, and building management systems. The contractor will be responsible for providing all necessary equipment and labor for manufacturer-recommended service. The contract also includes provisions for supplemental service rates for repair work outside the base PM scope, with adjustments tied to the Consumer Price Index (CPI-U). SUNY Empire has established goals for participation by Service-Disabled Veteran-Owned Businesses (SDVOB) at 6.00%, Minority Business Enterprises (MBE) at 15.00%, and Women Business Enterprises (WBE) at 15.00%. The university intends to make an award under its discretionary authority, up to $125,000.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCJ041Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
hvac preventative maintenancebuilding systems servicingmechanical systems upkeep
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