Insulated Shippers and Cold Packs for Texas Department of State Health Services Laboratory

The Texas Department of State Health Services Laboratory is seeking insulated shippers and cold packs.

Texas SmartBuy Member 537

General

Status:Open (posted)

Solicitation Identifier:HHS0017406

Due Date:Jul 06, 2026 03:30 PM

Posted Date:Jun 11, 2026 12:00 PM

Contract Period:1 year base + 4 × 1 year options

Type:Invitation for/to Bid (IFB/ITB)

Level:State

Original Solicitation Links

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HHS0017406

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hhs0017406 insulated shippers and cold packs follow solicitation

Contact

Name:Courtney Meads

Phone:+15124062478

Address:1100 West 49th Street, Austin, TX, USA

Submission Instructions

Method:Email

Description

The Texas Health and Human Services Commission (HHSC) is seeking bids for insulated shippers and cold packs for the Department of State Health Services (DSHS) Laboratory. These supplies are used for packing specimen collections that are issued to public health submitters. The DSHS Laboratory will be entitled to use any contract awarded as a result of this Invitation for Bids (IFB). The solicitation requires two main items: 1. Sunoco thermosafe, mailer, multipurpose insulated shippers (Product number 15714-522, Expanded polystyrene (ESP) foam only and with corrugate, Dimensions: 26.300x22.400x30.8in, 18.100lbs per UOM, Estimated annual quantity: 30 cases). 2. Sunoco thermosafe Polar pack gel packs, ice pack refrigerant gel pack (Product number 14100-478, Dimensions: 15.700x10.900x8.900 per UOM, 36.25lbs, 20oz, Estimated annual quantity: 60 cases). Providers must supply goods upon request and provide an estimated time of arrival (ETA). Substitutions of requested products must be communicated to and approved by the agency contact prior to shipping. Quantities may be increased or decreased based on need during the contract term. The quantities shown are estimates only and do not guarantee purchase. Any quantities not ordered and received by August 31, 2027, will be considered cancelled. Reworked products, previously refused for delivery, or seconds will not be accepted. Unauthorized substitutions are prohibited. Deliveries must adhere to all posted speed limits, stop signs, and traffic controls. Parking must be in areas designated by warehouse staff. Vehicles must be locked, and keys removed at all times when unattended. Firearms and alcoholic beverages are forbidden on campus. No smoking is permitted. Contact with residents is forbidden. Deliveries must be made between 7:00 AM and 2:00 PM on specified dates, but not between 11:00 AM and Noon. The vendor is responsible for any additional charges incurred at the contract warehouse. All deliveries must arrive on time as requested by HHSC. The awarded vendor will be responsible for contacting the Point of Contact specified on the issued PO if unforeseen circumstances arise that may cause a delivery to be late. HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Orders must be delivered complete. Items delivered must be the item bid. Mixing of brands of items will not be allowed. Split deliveries will not be accepted unless requested. Products delivered that fail to meet specifications or are not the actual item(s) awarded on the contract shall be rejected or returned at the vendor's expense.