Athletic Equipment, Supplies, Reconditioning, and Related Services
McAllen Independent School District
Original Solicitation Links
Request for Proposal-2025-1019
]athletic equipment, supplies, reconditioning services, and related products and services (round 9)
Contact
Submission Instructions
All of the following are required.
Step 1
Step 2
Description
McAllen Independent School District is soliciting proposals from vendors to provide athletic equipment, supplies, reconditioning services, maintenance and repair, software services, and related products on an as-needed basis. The scope includes sports equipment and supplies for baseball, basketball, football, soccer, swimming, tennis, track, volleyball, wrestling, and other activities; athletic lockers, mats, scoreboards, swimming-pool equipment and chemicals, training-room and weight-room equipment, two-way radios, landscaping materials, storage, and related items; athletic-field and turf maintenance, gym-floor maintenance and varnishing, scoreboard and clock repair, swimming-pool maintenance, radio maintenance, and mascot-costume services; ambulance services; sports-helmet reconditioning; and athletic software applications, licensing, subscriptions, installation, training, technical support, implementation, and maintenance. Helmet reconditioning vendors must be members of the National Athletic Equipment Reconditioner's Association, recertify equipment according to applicable National Operating Committee on Standards for Athletic Equipment standards, use original replacement or repair parts, and provide a membership certificate with the response. This is an extended response-period, non-exclusive RFP. Proposals may be submitted and evaluated periodically through June 30, 2027, for a coterminous contract ending June 30, 2028. Respondents must submit percentage-discount pricing and a catalog website address; catalogs themselves should not be submitted. The District may award to multiple qualified vendors and will consider price, quality, responsiveness, vendor reputation and past relationship, long-term cost, and other stated factors.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation and Employer's Liability — $500,000.00
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $100,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| Legal Ad | - |
| 2025-1019 Specifications and SOW..pdf | Apr 17, 2026 06:01 PM |
| 2025-1019 Addendum 1.pdf | Apr 17, 2026 06:01 PM |
| IRS FORM W-9 Revised March 2024 (Fillable Form).pdf | Apr 17, 2026 06:01 PM |
| Conflict of Interest Form (CIQ) Fillable Rev.8.14.2024.pdf | Apr 17, 2026 06:01 PM |
| General Terms and Conditions (RFP) 2.11.25.pdf | Apr 17, 2026 06:01 PM |
| Draft Service Contract.pdf | Apr 17, 2026 06:01 PM |
| Draft Data Sharing Agreement (DSA).pdf | Apr 17, 2026 06:01 PM |
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