Library Books, Digital Resources, Equipment, and Furniture
McAllen Independent School District
Original Solicitation Links
Contact
Submission Instructions
or
Description
McAllen Independent School District is soliciting proposals from qualified vendors to provide library books and materials, e-books and digital collections, audiobooks, educational magazines and periodicals, audiovisual supplies and equipment, makerspace resources, library software, digital resources and electronic content, cataloging and processing, licenses, library services, book repair and preservation, shelving, furniture, displays, storage units, barcode scanners, label printers, and digital learning resources, equipment, and services. The District may purchase these offerings on an as-needed basis, including instructional software, classroom engagement tools, research tools, headphones, document cameras, charging carts, VR/AR devices, 3D printers, robotics and coding kits, and STEM learning kits. This is an extended response-period, non-exclusive RFP. Proposals may be submitted through June 30, 2029, and qualified vendors may be awarded periodically as responses are received. Respondents must submit a percentage-discount pricing program and provide a catalog website address; catalogs themselves should not be submitted. A current certificate of insurance may be uploaded but is not mandatory for evaluation, while awarded vendors must provide insurance before performing services on District property. The solicitation package includes general terms and conditions, specifications, draft service and data-sharing agreements, and required forms including Form W-9, the Conflict of Interest Questionnaire, and the pre-employment or pre-service affidavit when applicable.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation and Employer's Liability — $500,000.00
- Commercial General Liability — $1,000,000.00
- Automobile Liability - Each Person — $100,000.00
- Automobile Liability - Each Accident — $300,000.00
- Automobile Liability - Property Damage — $100,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| 2027-1022 Draft Service Contract.pdf | Oct 15, 2026 12:01 AM |
| Preempl-Preservice-affidavit-july-2026.pdf | Oct 15, 2026 12:01 AM |
| 2027-1022 Draft Data Sharing Agreement.pdf | Oct 15, 2026 12:01 AM |
| Conflict of Interest Form (CIQ) Fillable R8.14.2024.pdf | Oct 15, 2026 12:01 AM |
| Legal Ad | - |
| 2027-1022 Specifications and Scope of Work.pdf | Oct 15, 2026 12:01 AM |
| General Terms and Conditions (RFP) 5.15.26.pdf | Oct 15, 2026 12:01 AM |
| IRS FORM W-9 Revised March 2024 (Fillable Form).pdf | Oct 15, 2026 12:01 AM |
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