Catering, Entertainment, Field Trips, Fundraising, Food, Restaurants, Rentals, Retail, and Related Services
McAllen Independent School District
Original Solicitation Links
Request for Proposal-2027-1017
]catering, entertainment, field trips, fundraising, food, restaurants, rentals, retail, and other related products and services
Contact
Submission Instructions
or
Description
McAllen Independent School District is seeking qualified vendors to provide as-needed products and services across multiple categories, including catering; entertainment; field-trip destinations and related services; fundraising products and services; food products; restaurant services; rental services; and related offerings such as floral and balloon arrangements, decorations, and dry cleaning. Catering may include meals, snacks, refreshments, boxed meals, buffet service, beverage service, delivery, and setup. Other requested offerings include entertainment, admission fees and group packages, fundraising platforms and merchandise, bakery and specialty foods, restaurant meals and delivery, inflatables, rides, decor, and equipment rentals. The solicitation is an extended-response RFP with proposals considered through June 30, 2029, for a coterminous contract ending June 30, 2030. Qualified vendors may be awarded periodically as responses are received. Respondents must provide percentage-discount pricing, published catalog website information where applicable, and required proposal forms and certifications. Awarded food-service and rental vendors must meet applicable staffing, licensing, safety, insurance, delivery, setup, cleanup, and background-check requirements. A Certificate of Insurance on Acord 25 form is required before contract performance, while the W-9, Contractor Certifications Form, Form 1295, Conflict of Interest Questionnaire, applicable proposal pages, and price lists are identified as submission materials.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation
- Employer's Liability — $500,000.00
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $100,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| Legal Ad | - |
| 2027-1017 Draft Service Contract.pdf | Sep 11, 2026 06:00 PM |
| General Terms and Conditions (RFP) 5.15.26.pdf | Sep 11, 2026 06:00 PM |
| 2027-1017 Specifications and Scope of Work.pdf | Sep 11, 2026 06:00 PM |
| Conflict of Interest Form (CIQ) Fillable R8.14.2024.pdf | Sep 11, 2026 06:00 PM |
| IRS FORM W-9 Revised March 2024 (Fillable Form).pdf | Sep 11, 2026 06:00 PM |
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