Employee Benefits Brokerage and Consulting Services

Westmoreland County Community College is seeking a broker of record to provide employee benefits brokerage, plan analysis, rate negotiation, compliance support, communications, and ongoing benefits administration services.

Westmoreland County Community College


General
Open
1054
Oct 23, 2026 06:00 PM
5 years base + 1 × 1 year option
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
howelljo@westmoreland.edu
+17249254185
Youngwood, PA, USA
Submission Instructions
Email
Complete response and related materials

or

Mail
Westmoreland County Community College, Attn: Joshua Howell, Director of Purchasing, 145 Pavilion Lane, Youngwood, PA 15697
Complete response and related materials
Description

Westmoreland County Community College is seeking a Broker of Record for its employee insurance benefits. The selected broker will provide strategic and ongoing benefits services, including analyzing existing coverage, developing cost-saving alternatives, supporting long-range benefits planning, negotiating renewal rates, taking employee benefits plans to market, preparing specifications, evaluating proposals, assisting with negotiations, auditing contracts, and monitoring provider performance. The scope also includes day-to-day liaison and problem resolution, employee communications and open-enrollment support, regulatory and compliance assistance involving applicable benefits laws, annual renewal planning, employee wellness program support, reporting, and special projects. Proposers must demonstrate at least 10 consecutive years of Pennsylvania brokerage and benefits consulting experience, provide a project manager and qualified team, and submit three references, preferably including educational institutions. The original contract term is 60 months, with additional one-year terms available upon written request.

Classification Codes
NAICS524210Insurance Agencies and Brokerages
PSCR499Other Professional Services
Smart Codes
employee benefits consultinginsurance brokerage servicesbenefits compliance services
Specifications
Service Only
Timeline
Sep 11, 2026-RFP Issued
Sep 18, 2026 09:00 PM-Questions Due
Oct 02, 2026 09:00 PM-Addendum Issued, If Applicable
Oct 09, 2026 06:00 PM-Acknowledgment / Intent to Propose Due
Oct 23, 2026 06:00 PM-Proposal Due
Jan 4, 2027-Final Candidate Interviews (optional)
Final candidate interviews are scheduled for January 4–6, 2027; the college will contact selected finalists.
Jan 27, 2027-Recommendation to Board
Feb 1, 2027-Original Contract Term Begins
Requirements
Required
  • Workers Compensation
  • Commercial Liability, Bodily Injury and Property Damage — $2,000,000.00
  • Motor Vehicle Insurance / Automobile Liability and Property Damage — $2,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
No
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