Campus Master Plan and Facility Assessment Services

West Liberty University is seeking a consulting firm to develop a comprehensive campus master plan and perform facility, infrastructure, space utilization, enrollment, capital planning, and financial feasibility assessments.

West Liberty University


General
Open
27-0005
Nov 04, 2026 02:00 PM
Sep 21, 2026 12:00 PM
1 year
Request for Proposal (RFP)
State
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Original Solicitation Links
Contact
patrick.kelly@westliberty.edu
+13043368312
208 University Drive, Ohio County, WV, USA
Submission Instructions

All of the following are required.

Step 1


Step 2 — any one of

Mail
West Liberty University, Attn: Director of Purchasing, 208 University Dr., CUB 109, West Liberty, WV 26074

or

Hand delivery to 325 Shaw Hall, West Liberty University Campus, West Liberty, WV 26074
Description

West Liberty University is soliciting proposals from qualified consulting or architecture firms to develop a comprehensive campus master plan and provide facility assessment services. The work will align campus development with the University's strategic plan and address facilities and infrastructure conditions, deferred maintenance, life-safety and code issues, accessibility, energy efficiency, space utilization, enrollment and demographic trends, student experience, housing, dining, recreation, capital priorities, project costs, funding strategies, and financial feasibility. Required services include project initiation, existing-conditions assessment, stakeholder engagement, facilities and space analysis, future planning alternatives, capital prioritization, and final master-plan preparation. Required deliverables include a project work plan, existing-conditions assessment, stakeholder engagement report, space utilization analysis, facilities assessment summary, planning alternatives report, capital improvement roadmap, final campus master plan, executive summary, and board presentation materials. Deliverables must be provided in editable and PDF formats, with at least two revision drafts before the final plan. The selected vendor must present to the University Board of Governors and support submission to the West Virginia Higher Education Policy Commission. The proposal is limited to 50 pages, with no more than 100 total pages including exhibits, and pricing must be submitted separately from the technical proposal.

Classification Codes
NAICS541310Architectural Services
PSCC1AZARCHITECT AND ENGINEERING- CONSTRUCTION: OTHER ADMINISTRATIVE FACILITIES/SERVICE BUILDINGS
Smart Codes
campus master planningfacility condition assessmentcapital improvement planning
Specifications
Service Only
Timeline
Sep 21, 2026-RFP Released
Oct 06, 2026 01:30 PM-Mandatory Pre-Bid Meeting (required)
Oct 09, 2026 07:00 PM-Written Questions Due
Oct 13, 2026-Addendum Issued
Nov 04, 2026 03:00 PM-Proposal Due
Nov 04, 2026 03:05 PM-Bid Opening (optional)
Bids will be opened publicly and read aloud.
Nov 16, 2026-Interviews of Finalists (optional)
Interviews are scheduled during the week of November 16, 2026; exact date and location are not stated.
Nov 30, 2026-Contract Award
Jan 4, 2027-Work to Begin
May 1, 2027-Initial Deliverables / First Draft Due
Aug 1, 2027-Final Draft Presentation to University Leadership
Oct 1, 2027-Board Approval
Dec 1, 2027-HEPC Approval
Requirements
Required
  • Commercial General Liability Insurance — $1,000,000.00
  • Automobile Liability Insurance — $1,000,000.00
Scored
  • Minimum 3 references
  • Within the last 10 years
  • Client point of contact required for each reference
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