Prince Memorial Library Building Assessment

The Town of Cumberland is seeking an architecture-led team to assess Prince Memorial Library’s building systems and condition, identify code, accessibility, and energy issues, and provide prioritized recommendations, cost estimates, and a final report.

Town of Cumberland > Prince Memorial Library


General
Open (open)
Dec 04, 2026 05:00 PM
Oct 26, 2026 06:00 AM
Request for Proposal (RFP)
Local
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Contact
smazur@townofcumberlandmaine.gov
Submission Instructions

All of the following are required.

Step 1


Step 2

Mail
Stacy Mazur, Library Director, Prince Memorial Library, 266 Main Street, Cumberland, ME 04021
Description

The Town seeks a qualified architecture firm, or an architecture-led team with engineering subconsultants, to conduct a comprehensive assessment of the library building and immediately surrounding site. Work includes reviewing available records and conducting visual, non-destructive site observations; assessing code and life-safety compliance, ADA accessibility, the building envelope, interiors, structural systems, HVAC, plumbing, electrical and fire protection systems, and adjacent site and civil conditions; and evaluating energy performance. Hazardous-materials evaluation, destructive testing, and concept or schematic design are excluded. The selected team must provide prioritized recommendations for repairs, replacements, and improvements, with itemized cost estimates organized by priority tier and suitable for capital planning. Deliverables include a draft and final written report, an editable cost spreadsheet, and a presentation of the final report to the Library Advisory Board and/or Town Council. Proposals must include the requested qualifications, team and methodology, work plan and schedule, up to three comparable projects with references, a sample assessment report or excerpt if available, and a lump-sum cost proposal with discipline/task breakdown and applicable hourly rates. All work must be completed by September 30, 2027.

Classification Codes
NAICS541350Building Inspection Services
PSCB540Building Technology Studies
Smart Codes
building condition assessmentlibrary facility assessmentbuilding energy assessment
Specifications
Service Only
Timeline
Oct 26, 2026-RFP Issued
Nov 13, 2026-Intent to Submit Due
Nov 20, 2026-Questions Due
Nov 20, 2026-Required Library Walkthrough Deadline (required)
Contact the Library Director to schedule the walkthrough; it must be completed before proposal submission.
Nov 25, 2026-Answers to Questions Shared
Dec 04, 2026 05:00 PM-Proposal Submission Deadline
Dec 28, 2026-Selection and Contract Execution
Jul 1, 2027-Project Kickoff
Aug 31, 2027-Draft Report Due
Sep 30, 2027-Final Report and Presentation Due
Requirements
Required
  • Professional Liability
Scored
  • Client point of contact required for each reference
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