Ballot Mailing Services
Saratoga County > Department of Central Services > Board of Elections
Original Solicitation Links
26-RFP-BOEBMS-1
]ballot mailing services
Contact
Submission Instructions
Description
Saratoga County is requesting ballot mailing services beginning in 2027 for its Board of Elections. The selected vendor will use intelligent barcodes readable by the voter-registration system; print, fold, and insert ballots; design and print USPS-approved envelopes for all absentee ballot types; use voter mailing data supplied by the Board of Elections; perform production sample testing; and deliver ballots to USPS in time to meet election-law deadlines. Each package will include a ballot, outer mailing envelope, return envelope, oath envelope, and “I Voted” sticker. The vendor must also provide USPS-based delivery and return-mail tracking through a secure website with exportable reports and voter-search functionality. Estimated volume is up to 15,000 ballot packages per year. Proposals must include the proposer’s understanding of the requirement, management-team experience and references for similar projects, project approach, necessary supporting functions, and binding pricing and billing information.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' compensation
- Disability benefits
- Comprehensive general liability — $1,000,000.00
- Automobile liability — $1,000,000.00
- Property damage liability — $1,000,000.00
- Products and completed operations liability — $1,000,000.00
Location
Documents
| Title | Date Posted |
|---|---|
| Notice To Bidders.pdf | Sep 29, 2026 07:58 PM |
| Ballot Mailing Services RFP.pdf | Sep 29, 2026 07:58 PM |
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