Student and Employee Case Management Software

Metropolitan Community College is seeking proposals for a web-based case management software solution supporting student and employee concerns, integrations, implementation, training, and ongoing support.

Metropolitan Community College


General
Open
1004-27
Sep 28, 2026 12:00 PM
Sep 01, 2026 07:50 PM
3 years
Minority-Owned BusinessWoman-Owned Business
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
gerald.price@mcckc.edu
+18166041543
3200 Broadway Boulevard, Kansas City, MO, USA
Submission Instructions
Online
Description

Metropolitan Community College is soliciting proposals for a comprehensive web-based case management platform for confidential management of student and employee matters, including conduct, Title IX, behavior intervention, hazing, academic integrity, complaints, and employee relations. Required capabilities include case creation and tracking, workflow automation, documentation storage, task assignment, sanctions and supportive-measure tracking, role-based security, public reporting forms, multi-campus support, dashboards, trend and annual reporting, charge and findings analysis, and customizable analytics. The solution must integrate with Ellucian Banner and support secure data synchronization, APIs or secure SFTP, Microsoft Entra ID single sign-on, SAML 2.0 and/or OpenID Connect, multifactor authentication, conditional access, role-based authorization, and audit logging. It must comply with FERPA, ADA requirements, and WCAG 2.1 Levels A and AA, with VPAT documentation, accessibility testing results, and remediation plans. The vendor must provide implementation and data-migration planning, configuration support, administrator and end-user training, documentation, and ongoing support procedures. Proposals must include company information, technical and functional responses, implementation and training plans, support model, references, pricing, and identified exceptions. At least three higher-education references are required.

Classification Codes
NAICS541512Computer Systems Design Services
PSCD307Automated Information System Design and Integration Services
Smart Codes
case management softwarehigher education softwaresoftware implementation services
Specifications
Supply & Service
Timeline
Sep 1, 2026-RFP Release Date
Sep 21, 2026-Questions Due Date
Sep 28, 2026-Proposals Due Date
Nov 19, 2026-Recommended for Award to Board of Trustees
Requirements
Required
  • Workers Compensation
  • Employer's Liability
  • Automobile Liability — $1,000,000.00
  • General Liability — $1,000,000.00
Scored
  • Minimum 3 references
No
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