City Council Chambers Audiovisual System Upgrade

The City of Monroe is seeking a contractor to furnish, install, program, integrate, test, and commission a turnkey audiovisual, broadcasting, lighting, and streaming system for its City Council Chambers, control room, and adjacent conference room.

City of Monroe


General
Closed (past due)
Sep 04, 2026 12:00 PM
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
300 West Crowell Street, Monroe, NC, USA
Submission Instructions
Mail
Formal Proposal Opening, City of Monroe, Attn: Ryan Jones, PO Box 69, Monroe, North Carolina 28112

or

Hand delivery
Description

The City of Monroe is soliciting proposals for a complete turnkey upgrade of the audiovisual, broadcasting, lighting, and control systems serving its City Council Chambers, associated control room, and adjacent conference room. The scope includes a 120-inch projection system, three control-room displays, video routing and distribution, professional audio reinforcement, nine council microphone positions, four wireless handheld microphones, three remotely operated PTZ cameras, production switching, recording, live streaming, council-dais lighting, centralized touchscreen control, AV networking, equipment racks, power conditioning and battery backup, cabling, and relocation of existing displays to the conference room for overflow use. The selected contractor must provide all equipment, software, licensing, mounting, programming, configuration, integration, installation, testing, commissioning, staff training, documentation, as-built information, warranty details, and technical support information necessary for a fully functional system. Proposals must include contractor qualifications and at least three similar audiovisual project references, a project approach and schedule, proposed system and equipment details, installation and integration approach, warranty and support information, and a total project price including equipment, labor, installation, programming, testing, training, documentation, shipping, and related costs.

Classification Codes
NAICS334310Audio and Video Equipment Manufacturing
PSCT016Audio/Visual Services
Smart Codes
audio-visual system installationvideo production systemslive streaming systems
Specifications
Supply & Service
Timeline
Aug 27, 2026-Optional Pre-Proposal Meeting (optional)
Opportunity to view the project location.
Sep 4, 2026-Proposal Opening and Submission Deadline (optional)
Proposals will be publicly opened and read aloud at 10:00 a.m. Eastern Time.
Requirements
Required
  • Minimum 3 references
Documents
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