Horsemen's Arena Improvements and Park Development

Notice of Request for Proposals The Taylor County Board of County Commissioners is soliciting proposals for the TAYLOR COUNTY HORSEMEN’S ARENA — ARENA IMPROVEMENTS AND PARK DEVELOPMENT PROJECT. This project is the design-build of improvements and upgrades to the existing Horsemen’s Arena, together with new and renovated public outdoor recreation amenities at the arena grounds in Forest Capital Park which will include a new playground area, a new picnic facility, two recreational vehicle/camping hookups, restroom improvements, handicap-accessible parking improvements, and new security lighting as per the requirements of a Florida Recreational Development Assistance Program Grant Agreement P5048. Qualified firms or individuals desiring to provide the requested services MUST submit their proposal in an envelope or similar package marked “Sealed Proposals for TAYLOR COUNTY HORSEMEN’S ARENA IMPROVEMENTS AND PARK DEVELOPMENT IN TAYLOR COUNTY, FLORIDA” to the Clerk of Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida 32347, to arrive no later than 4:00 P.M., local time, on Friday, October 30, 2026. All proposals MUST have name and mailing address clearly shown on the outside of the envelope or package when submitted. Proposals will be opened and respondents announced at 6:00 P.M., local time, or as soon thereafter as practical, on Monday, November 2, 2026 at the Taylor County Administrative Complex, 201 East Green Street, Perry, Florida 32347. The County reserves the right, in its sole and absolute discretion, to reject any or all proposals, to cancel or withdraw this proposal at any time, or waive any irregularities in the proposal process. The County reserves the right to award any contract(s) to the proposer/respondent which it deems to offer the best overall service; therefore, the County is not bound to award any contract(s) based on the quoted price. The County, in its sole and absolute discretion, also reserves the right to waive minor defects in the process and to accept the proposal deemed to be in the County’s best interest. The County reserves the right to only award “Primary Elements” of the Scope of Work if it is deemed “Support Elements” can be completed more cost efficiently by the County. No faxed proposals will be accepted. For additional information and a proposal package, contact: Melody Cox, Grants Manager, Taylor County, 201 East Green Street, Perry, FL 32347 at melody.cox@taylorcountygov.com, or at 850-843-0029. The proposal package may also be obtained on the County’s website at www.taylorcountygov.com. Qualified WBE/MBE/DBE and Veteran Owned businesses are encouraged to apply. General Proposal Information 1. Proposal documents shall be obtained from Melody Cox at melody.cox@taylorcountygov.com or at 850-843-0029. Proposal documents will also be available on the County’s website at www.taylorcountygov.com. 2. Proposals MUST be submitted to the Clerk of Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida 32347, to arrive no later than 4:00 P.M., local time, October 30, 2026. 3. Proposals MUST be in a sealed envelope plainly marked on the outside: “RFP for Taylor County Horsemen’s Arena Improvements and Park Development Project, Taylor County”. 4. All proposals MUST have respondents name and mailing address shown on the outside of the envelope or package when submitted. 5. Proposals that are not delivered to the physical address specified prior to the specified time will not be considered and will be returned to the responder unopened. 6. Once opened, no proposal may be withdrawn prior to Board of County Commissioners action without the written consent of the County. 7. Responders must complete and furnish with their proposal the Florida Public Entity Crimes sworn statement as required by Section 287.133(3)(a), Florida Statutes (Exhibit E). 8. Proposals shall be opened by the Clerk of Courts at the Board of Commissioners meeting at 6:00 PM or as soon thereafter November 2, 2026 and respondents announced. 9. The Taylor County Board of County Commissioners reserves the right, in its sole and absolute discretion, to reject any or all proposals, to waive minor defects, to cancel or withdraw this proposal at any time, and to waive any irregularities in the proposal process. The County is not bound to award based on quoted price and reserves the right to award to the proposer it deems to offer the best overall service. 10. The County reserves the right to only award “Primary Elements” of the Scope of Work if it is deemed “Support Elements” can be completed more cost effectively by the County. 11. Proposer will be responsible to prepare and obtain any required permitting. The County will be responsible for permit fees as this is not a expense reimbursable to the FRDAP grant. 12. It is the responsibility of the proposers to fully understand and follow all contract expectations, the approved FRDAP conceptual plan and project element layout plan (Exhibit A). 13. All proposals require General Liability and Workers’ Compensation Insurance and must include a Certificate of Insurance showing the liability coverage required in Section 6 “Insurance” of this RFP, listing Taylor County as an additional insured, or a sworn statement from an insurance agent verifying that, if awarded, a Certificate of Insurance will be issued to the successful respondent within thirty (30) days of acceptance. Workers’ Compensation exemptions will be accepted only upon providing a current Florida Workers’ Compensation Exemption Certificate and a signed Taylor County Hold Harmless, Release and Indemnity Agreement. (Exhibit F) 14. The Taylor County Board of County Commissioners does not accept faxed proposals. 15. Proposers who elect to send sealed proposals by overnight or express delivery must send to the physical address of the Clerk of Court, 1st Floor Courthouse, 108 North Jefferson Street, Suite 102, Perry, Florida 32347. 16. For additional information, contact Melody Cox, Grants Manager, (850) 843-0029 or at melody.cox@taylorcountygov.com.