General
Open
TBD
Sep 22, 2026 02:00 PM
Aug 31, 2026 12:00 PM
1 year base + 2 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
daniel.sadowski@essexcountyny.gov
+15188733719
7551 Court Street, Elizabethtown, NY, USA
Submission Instructions
Mail
Essex County Purchasing, PO Box 217, 7551 Court Street, Elizabethtown, New York 12932

or

Hand delivery
Description

Essex County is soliciting sealed bids for inspection, preventive maintenance, and repair of emergency generators across six lots serving County facilities and participating Towns. The scope includes labor, equipment, materials, supervision, semiannual site visits, routine inspections, annual oil and filter changes, operational checks, oil and coolant analysis, service-record maintenance, environmentally proper disposal of used oil and filters, and authorized additional repairs. Emergency service must be available 24 hours a day, seven days a week, and the contractor must have the equipment and certifications necessary to diagnose and troubleshoot the generator brands included in each proposed lot. The contract covers County generators and generators operated by the Towns of North Elba, Moriah, Jay, and Saint Armand. Bidders may submit pricing by lot, with awards made to the lowest responsive and responsible bidder for each lot. The contract term is one year, with the option to renew for two additional years by mutual consent. Required proposal materials include the bid sheets, Vendor Responsibility Questionnaire, Certification of Experience, notarized Certification of Compliance with the Iran Divestment Act, and notarized Non-Collusive Bidding Certification. Insurance requirements include commercial general liability, automobile liability, workers’ compensation, owners and contractors protective liability, and excess/umbrella liability coverage.

Classification Codes
NAICS811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSCJ028Maintenance, Repair and Rebuilding of Equipment: Engines, Turbines, and Components
Smart Codes
emergency generator maintenancegenerator repair servicesgenerator inspection services
Specifications
Service
Timeline
Aug 31, 2026-Issue Date
Sep 22, 2026-Bid Opening and Submission Deadline (optional)
Bids will be opened publicly and read aloud at the Office of the Purchasing Agent at 2:00 p.m.
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Workers’ Compensation
  • Owners & Contractors Protective Liability — $2,000,000.00
  • Excess/Umbrella Liability — $1,000,000.00
Informational
  • Within the last 3 years
  • Client point of contact required for each reference
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