Property Document Notification System
Sacramento County > Department of General Services > Contracts and Purchasing Services Division
Original Solicitation Links
2026-RFB-0111
]county clerk recorder notification system
Contact
Submission Instructions
Description
Sacramento County seeks a production-ready, commercially available off-the-shelf solution to support California SB 255 notification requirements for qualifying recorded real-property documents. The system must process County-provided CSV data and multi-page Group 4 TIF images, reconcile incomplete or duplicate records, and generate notices using County-approved templates. The County will handle printing and mailing; those activities are excluded from the contractor’s scope. The solution must also provide a secure public-facing portal for voluntary electronic-notification enrollment and subscription management, generate electronic notifications, and provide operational and exception reports. The contractor is responsible for the SFTP data-transfer destination, implementation, testing, project management, technical support, and quality assurance. The solution must meet County security and data-residency requirements, including keeping County data and service facilities within the United States. Production implementation must support the program by January 1, 2027. The contract is planned for one year, with four optional one-year extensions by mutual agreement.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
Location
Documents
| Title | Date Posted |
|---|---|
| Project Document | Nov 13, 2026 11:00 PM |
| Solution Requirements - required document, no substitution documents will be accepted | Nov 13, 2026 11:00 PM |
| Risk Assessment Questionnaire | Nov 13, 2026 11:00 PM |
| Appendix I - Pricing, no substitute documents will be accepted | Nov 13, 2026 11:00 PM |
| Information Security Requirements | Nov 13, 2026 11:00 PM |
| County_Clerk_Recorder_Notification_System.pdf | Nov 13, 2026 11:00 PM |
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