Final Exam Scheduling Software
University of Waterloo > Procurement & Contract Services
Original Solicitation Links
RFP #2027-00611
]final exam scheduling software
Contact
Submission Instructions
Description
The University of Waterloo is seeking a modern, scalable exam scheduling solution to replace its aging system and support end-to-end final and deferred examination scheduling. Required capabilities include timetable creation, conflict management, examination location assignment, scheduling constraints, online and in-person exam coordination, room-capacity management, reporting, dashboards, audit trails, and support for approximately 700 exams, 34,000 students, and 120 exam spaces. The selected vendor will provide software licensing, implementation and configuration, integrations with PeopleSoft, Infosilem, and Archibus, data migration, training, project management, documentation, testing, go-live support, and ongoing maintenance and support. Proposals must address the requirements questionnaire, implementation methodology, project governance, change management, risk management, relevant experience, proposed personnel, security and accessibility considerations, and post-implementation support. The budget is capped at $400,000 CAD plus HST, and the anticipated agreement structure is an initial five-year term with two additional five-year extension options.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $5,000,000.00
- Automobile or Non-Owned Automobile Liability — $5,000,000.00
- Errors and Omissions — $5,000,000.00
- Cyber Liability — $5,000,000.00
- Professional Liability — $5,000,000.00
- Minimum 3 references
- Within the last 3 years
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