Volunteer Management System
Hays Consolidated Independent School District
Original Solicitation Links
25-092603AS
]volunteer management system
Submission Instructions
Description
Hays Consolidated Independent School District seeks a comprehensive cloud-based volunteer management system for central administration and individual campuses, supporting at least 10,000 registered volunteers. The system must support online registration, background-screening workflows, approval and status tracking, volunteer opportunity management, role-based district and campus administration, communications, contact management, and reporting. The District anticipates screening approximately 8,000 volunteer names annually, though actual volume may vary. The solution must also provide onsite volunteer check-in and check-out through a kiosk or equivalent, visitor sign-in, identification and name-tag printing, and related reporting. Vendors must describe hosting, security, data management, maintenance, and implementation requirements, and provide transparent pricing for subscriptions, screenings, kiosks, implementation, training, migration, optional features, and other charges. The contract is for an initial one-year period with four one-year renewal options.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- General public liability — $1,000,000.00
- Products/completed operations and general aggregate — $2,000,000.00
- Automobile liability — $1,000,000.00
- Workers' compensation
- Employer's liability — $500,000.00
- Hired and non-owned auto
- Fidelity bond — $50,000.00
- Lost money and securities policy — $25,000.00
- Client point of contact required for each reference
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