Ballot Paper Supply and Delivery

Onondaga County is seeking bids for the as-needed supply and delivery of specified ballot paper for its Board of Elections under a one-year term contract with two one-year renewal options.

Onondaga County > Division of Purchase


General
Closed (Past due)
RFB-0011433
Sep 09, 2026 06:00 PM
Aug 25, 2026 02:33 PM
1 year base + 2 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
brianchairmonte@ongov.net
+13154355064
421 Montgomery Street, Syracuse, NY, USA
Submission Instructions
Online

or

Mail
Onondaga County Division of Purchase, Office of the Purchasing Director, John H. Mulroy Civic Center, 13th Floor, 421 Montgomery Street, Syracuse, NY 13202
Description

Onondaga County is soliciting bids to furnish ballot paper for the Onondaga County Board of Elections. The required product is #80 opaque, smooth-text election stock in white, long-grain sizes of 8.5 by 22 inches and 8.5 by 17 inches, compatible with high-quality printing of text and images and capable of supporting security features such as serial numbers or watermarks. Paper must be cut to the correct size and wrapped in reams of 250. Pricing must include freight, shipping, and lift-gate delivery, and bidders must provide a sample with the bid submission. The contract is an as-needed term agreement beginning September 10, 2026, and expiring September 9, 2027, with two additional one-year renewal periods available by mutual written consent. Estimated quantities are 1,600 units for each listed item, but the County will order only the quantities actually needed. Bidders must submit the provided bid form and certifications, a completed IRS Form W-9, and any applicable specialty subcontractor or MWBE documentation.

Classification Codes
NAICS424110Printing and Writing Paper Merchant Wholesalers
PSC7530Stationery and Record Forms
Smart Codes
ballot paperelection printing suppliespaper delivery
Specifications
Supply Only
No
Timeline
Aug 25, 2026-Publication Date
Sep 1, 2026-Questions Due
Sep 9, 2026-Bid Opening and Submission Deadline (optional)
Bids will be opened at 2:00 p.m. in the Division of Purchase office.
Sep 10, 2026-Contract Start Date
Requirements
Required
  • Workers Compensation
  • Commercial General Liability - Bodily Injury and Property Damage — $1,000,000.00
  • Commercial General Liability - Products/Completed Operations — $2,000,000.00
  • Commercial General Liability - Personal Injury and Advertising Injury — $1,000,000.00
  • Commercial General Liability - General Aggregate — $2,000,000.00
  • Automobile Liability — $1,000,000.00
  • Umbrella or Excess Liability — $1,000,000.00
Documents
TitleDate Posted
Furnishing Ballot Paper.pdfAug 21, 2026 03:08 PM
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