Purchasing Card Services

The Town of Palm Beach is seeking proposals from qualified financial institutions to provide purchasing card and commercial credit card services, including electronic reporting, reconciliation, training, customer support, ERP integration, rebates, and fee management.

Town of Palm Beach


General
Open
ITN-US.250074
Oct 21, 2026 02:00 PM
Sep 21, 2026 10:00 AM
1 year base + 1 × 1 year option
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
dbasha@townofpalmbeach.com
+15612277001
Submission Instructions
Description

The Town of Palm Beach is soliciting proposals from qualified financial institutions to provide purchasing card and commercial credit card services. The selected provider will be responsible for the full program, including electronic billing and cardholder statements, card reconciliation, administrator access, reporting, training, customer support, technology and innovation, rebate-rate proposals, fee management, and accounting-system integration. The solicitation requires responses addressing eligibility and minimum requirements, information-technology capabilities, ERP-importable data, accounting-system compatibility, and integration capabilities. Required submission materials include response narratives, a questionnaire, experience and qualifications information, and forms and supporting records such as a W-9, Florida registration, affidavits, references, business tax receipt, E-Verify documentation, drug-free workplace form, protest acknowledgment, proposer qualification form, scrutinized-vendor certification, and authorization to provide commercial card services. The initial contract term is one year beginning January 1, 2027, with automatic successive one-year renewals unless terminated.

Classification Codes
NAICS522210Credit Card Issuing
PSCR710Financial Services (includes credit card services and any other financial services. See revision to description for code R703 above)
Smart Codes
commercial card servicespayment card processingfinancial technology integration
Specifications
Service
Timeline
Sep 21, 2026 02:00 PM-Open Date
Sep 29, 2026-Pre-Proposal Conference (optional)
Virtual Microsoft Teams meeting; URL and joining instructions are provided in the solicitation's Events or Files section.
Oct 12, 2026-Questions Due Date
Oct 14, 2026-Answer/Addenda Deadline
Oct 21, 2026 06:00 PM-Proposal Submission Deadline
Nov 5, 2026-Selection Committee Meeting (optional)
Members of the public are encouraged to attend as silent observers; interaction with the Selection Committee is not permitted.
Nov 16, 2026-Presentations and Interviews (optional)
Only invited proposers may attend their interviews; proposers may not attend competing proposers' interviews.
Dec 8, 2026-Town Council Review and Approval/Rejection
Jan 1, 2027-Contract Start
Requirements
Required
  • Professional Liability/Errors and Omissions — $1,000,000.00
  • Comprehensive General Liability — $1,000,000.00
  • Business Auto Liability — $1,000,000.00
  • Workers' Compensation
  • Employers Liability — $100,000.00
  • Cyber Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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