Chilled-Water Heat Recovery System Design Services

Stony Brook University Hospital is seeking qualified engineering firms for the design and limited construction administration of an approximately 1,100-ton chilled-water heat recovery system using industrial water-to-water heat pumps.

Stony Brook University > Stony Brook University Hospital


General
Open
26/27-016
Oct 29, 2026 11:00 AM
Oct 07, 2026 12:00 PM
4 years
Service-Disabled Veteran-Owned BusinessMinority-Owned BusinessWoman-Owned Business
Request for Quote/Qualifications (RFQ)
State
Ask AI about this solicitation
Contact
michael.dillon@stonybrookmedicine.edu
+16312168503
2000 Ocean Avenue, Ronkonkoma, NY, USA
Submission Instructions
Mail
Stony Brook University Hospital Purchasing, Attn: Michael Dillon, 2000 Ocean Avenue, Suite 1, Ronkonkoma, NY 11779
Description

Stony Brook University Hospital is seeking a qualified professional engineering consultant to evaluate, design, document, and support installation of an electrically driven, industrial-grade water-to-water heat pump system. The system will recover thermal energy from chilled-water return piping and transfer it to the hospital reheat hot-water system, with an approximate cooling capacity of 1,100 tons. The scope includes site investigation, engineering analysis, basis-of-design and schematic/design-development/construction documents, equipment specifications, cost estimates, permitting and regulatory support, and coordination with hospital operations and grant requirements. The consultant will also provide bidding support, construction administration, commissioning and startup support, submittal and RFI review, construction progress meetings, closeout documentation, record drawings, and monitoring and verification support. The work must address critical healthcare-facility reliability, redundancy, maintainability, uninterrupted operations, New York State Department of Health requirements, NYSERDA grant requirements, sustainable design and LEED Silver objectives, and Projectmates document management. The contract term is four years, and the proposal must include relevant hospital heat-recovery and NYSERDA experience, at least three similar references from the last five years, a New York-licensed architect as principal, staff credentials, and required proposal certifications and participation plans.

Classification Codes
NAICS541330Engineering Services
PSCC1NBARCHITECT AND ENGINEERING- CONSTRUCTION: HEATING AND COOLING PLANTS
Smart Codes
heat recovery engineeringwater-to-water heat pumpshospital mechanical engineering
Specifications
Service Only
Timeline
Oct 7, 2026-Issue Date
Oct 14, 2026 08:00 PM-Technical Questions Due
Oct 21, 2026-Written RFI Responses
Oct 29, 2026 03:00 PM-RFQ Submission Deadline
Oct 29, 2026 03:00 PM-RFQ Opening (optional)
Main Conference Room, Stony Brook University Hospital Purchasing
Requirements
Required
  • Minimum 3 references
  • Within the last 5 years
Documents
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