Refrigeration Repair and Preventive Maintenance Services

Waco Independent School District is seeking an on-call contractor for as-needed refrigeration equipment repairs, preventive maintenance, lock installation and repair, and aluminum diamond flooring installation and repair across District facilities.

Waco Independent School District


General
Open (issued)
26-1316
Oct 08, 2026 07:00 PM
Sep 17, 2026 11:23 PM
1 year base + 4 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
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Original Solicitation Links
Contact
judy.monroe@wacoisd.org
+12547559473
501 Franklin Avenue, Waco, TX, USA
Submission Instructions
Online
Description

Waco Independent School District is soliciting an on-call contractor to provide as-needed refrigeration services throughout District facilities. The scope includes furnishing all necessary materials, labor, and equipment for repairs and preventive maintenance on walk-in freezers and coolers, stand-alone and pass-through refrigerators and freezers, ice machines, refrigerated salad bars, milk coolers, ice cream freezers, beverage dispensers, and table-top ice dispensers. Services also include repairing and installing locks on refrigeration units, ice machines, reach-ins, table tops, and walk-ins, and repairing and installing aluminum diamond flooring in walk-in coolers and freezers. The contract is an indefinite-quantity arrangement with a one-year initial term from November 1, 2026, through October 30, 2027, plus four additional renewal options if mutually agreeable. The awarded contractor must respond within three to four hours for emergencies and within 24 hours for non-emergencies, or as otherwise agreed with District staff. Pricing must include hourly labor, after-hours labor, materials markup, and equipment-rental markup. The solicitation evaluates price, experience and reputation, and quality of goods and services, including external references.

Classification Codes
NAICS811412Appliance Repair and Maintenance
PSCJ041Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
refrigeration repairrefrigeration maintenancewalk-in cooler flooring
Specifications
Supply & Service
Timeline
Sep 17, 2026-Solicitation Issue Date
Sep 28, 2026 07:00 PM-Questions Due
Oct 08, 2026 07:00 PM-Bid Due Date
Oct 29, 2026-Board Meeting and Intended Award
Requirements
Required
  • Workers' Compensation
  • Employer's Liability
Required
  • Payment Bond
  • Performance Bond
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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