Districtwide Multifunction Copier Replacement
Cedar Hill Independent School District
Original Solicitation Links
32-26 Addendum 1
]irq replacement of all obsolete multifunction printer
Contact
Submission Instructions
or
Description
North East Independent School District is seeking informal quotes to replace obsolete multifunction printers and photocopiers districtwide. The scope includes approximately 391 copiers in multiple speed and volume categories, with the broader phased equipment list potentially reaching 463 devices. Equivalent products are permitted. The purchase includes accessories, parts, supplies, toner, developer, staples, software, network connection, installation, training, technical support, warranties, and lawful removal and disposal of existing district-owned equipment. The district requires a server-based Follow-Me-Print solution using PriApps, with support for approximately 391 licenses, 400 devices, 10,000 users, unlimited print volume, and Active Directory via LDAP authentication. Cloud-based alternatives and substitute print-management platforms are not accepted. The district will self-maintain most equipment after the first 90 days, while on-site service is required for specified production copiers. Vendors must provide manufacturer authorization, inventory listings, warranty and parts information, quote sheets, a delivery and installation timeline, vendor inquiry information, a W-9, company information, and references. The district anticipates phased deployments beginning in late 2026 and continuing through December 2029, with pricing and quantities subject to available funding and district needs.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Minimum 3 references
- Client point of contact required for each reference
Documents
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