Child Nutrition Program HVAC Supplies and Equipment

Laredo Independent School District is seeking vendors to provide HVAC equipment, parts, and related services for its Child Nutrition Program facilities under a one-year contract with two possible one-year extensions.

Laredo Independent School District > Purchasing Department

General

Status:Open (open)

Solicitation Identifier:RFP 26-026

Due Date:Oct 20, 2026 07:30 PM

Posted Date:Sep 28, 2026 09:30 PM

Contract Period:1 year base + 2 × 1 year options

Type:Request for Proposal (RFP)

Level:Local

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Original Solicitation Links

[

RFP 26-026

]

cnp hvac supplies and equipment

Contact

Name:Gaston Garcia

Email:ggarcia3@laredoisd.org

Phone:+19562731082

Address:1702 Houston Street, Laredo, TX, USA

Submission Instructions

All of the following are required.

Step 1

Method:Online

Portal:https://laredoisd.bonfirehub.com/opportunities/255643

Items via this method:Submit one electronic original of all required documents listed on the Submittal Checklist.

Step 2

Method:Mail

Mailing Address:Laredo Independent School District Procurement Department, 2400 San Bernardo Avenue, 3rd Floor, Room D322, Laredo, Texas 78040

Items via this method:All required documents listed on the Submittal Checklist.

Description

Laredo Independent School District is soliciting competitive pricing for new HVAC equipment, parts, and related services required for Child Nutrition Program facilities. Vendors must price each listed line item separately, identify the manufacturer and model number, provide specifications and warranty information, and submit any proposed equivalent products for District approval. Prices must remain fixed for one year, and the District may award individual line items to one or more vendors. The solicitation permits all-or-some proposals and allows orders on an as-needed basis. Products must be new, unused, and suitable for the intended application; used, refurbished, or previously installed equipment will not be accepted unless specifically authorized. Required submission materials include the pricing sheet, manufactured/model number form, signed state and federal certifications, Form 1295, and the District vendor packet. Proof of insurance is required from awarded vendors after award, not with the proposal.

Classification Codes

NAICS423730Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers

PSC4120Air Conditioning Equipment

Smart Codes

hvac equipmenthvac replacement partshvac maintenance services

Specifications

Procurement Type:Supply & Service

Bespoke:No

Timeline

Sep 28, 2026 09:30 PM-Open Date

Oct 06, 2026 08:00 PM-Questions Due Date

Oct 07, 2026 08:00 PM-Questions Due Date

Oct 20, 2026-Evaluation Period Begins

Oct 20, 2026 07:30 PM-Proposal Submission Deadline

Oct 23, 2026-Evaluation Period Ends

Dec 10, 2026-Evaluation Committee Recommendation Meeting

Dec 17, 2026-Board Approval Recommendation

Requirements

Insurance:Required

Workers Compensation
Employer's Liability — $1,000,000.00
Commercial Auto Liability — $1,000,000.00
Commercial General Liability — $1,000,000.00
Professional Liability/Errors & Omissions — $1,000,000.00
Contractor's Pollution Liability — $5,000,000.00

Past Performance:Scored

Location

2400 San Bernardo Avenue, Laredo, TX, USA

View on Google Maps

Documents

Title
LISD Vendor Packet rev. 7.24.24 1 (1).pdf
Manufactured Model Number Excel Form.xlsx
Blank Template - Acord 25 Cert of Liability Insurance (1).pdf
Federal Certificates.pdf
1295 Example 1.pdf
RFP 26-026 CNP HVAC Supplies and Equipment.pdf
Certificate of Liability Insurance Sample - Acord 25.pdf
State Certificates.pdf
General Terms and Conditions CNP.pdf

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