Hybrid Audio-Visual Meeting Services
Texas > Texas Education Agency > Contracts and Purchasing Division
Original Solicitation Links
701-27-001
]audio-visual services for tcdd council meetings
Contact
Submission Instructions
Description
The Texas Education Agency, on behalf of the Texas Council for Developmental Disabilities, seeks a contractor to provide professional hybrid audio-visual services for quarterly Council and Committee meetings during Fiscal Years 2027 and 2028. The scope includes all required AV equipment, staffing, setup, operation, testing, troubleshooting, recording support, Zoom Webinar integration, onsite technical support, and dismantling. The contractor must support in-person and remote participants with microphones, mixers, speakers, cameras, projectors, screens, monitors, cabling, switching, distribution equipment, and related hardware or software. Services will include pre-meeting testing, reliable audio and video throughout each session, recording coordination, prompt troubleshooting, backup equipment when necessary, and coordination with hotel or venue AV personnel. Proposals must include an equipment list, labor-cost breakdown, travel and lodging treatment, a detailed task, activity, deliverable, and budget plan for each fiscal year, and pricing for individual Council and Committee meetings.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers Compensation
- Employers Liability — $1,000,000.00
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $500,000.00
- Umbrella/Excess Liability — $1,000,000.00
- Technology/Professional Liability, Intellectual Property Infringement, and Data Protection Liability (Cyber Liability) — $5,000,000.00
- Minimum 3 references
- Within the last 5 years
- Client point of contact required for each reference
Location
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