Rouse Road Tank Valve Improvements

The City of Kinston is requesting informal bids for valve improvements on the Rouse Road Tank, including cleaning, surface preparation, structural repairs, and valve replacement.

Kinston, NC

General

Status:Open (open)

Solicitation Identifier:INFORMAL BID REQUEST

Due Date:Jun 24, 2026 10:00 AM

Posted Date:Jun 11, 2026 10:00 AM

Contract Period:1 year

Type:Invitation for/to Bid (IFB/ITB)

Level:Local

Original Solicitation Links

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INFORMAL BID REQUEST

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rouse road tank improvments

Contacts

Name:Joey Pittman

Phone:+12529393286

Address:2360 Hwy 258 South South, Kinston, NC, USA

Name:Tony Creech

Phone:+12529393156

Address:2360 Hwy 258 South South, Kinston, NC, USA

Submission Instructions

Method:Hand-Delivery and Email to specified contacts per bid form instructions for Bid Submission section. Note: Section 11 specifies both hand-delivery and email submission options. For this section, 'other' is chosen as the type. Explicitly stated hand-delivery address is 2360 Hwy 258 South, Kinston, NC 28504. Explicitly stated email addresses are Joey.Pittman@kinstonnc.gov and Tony.Creech@kinstonnc.gov. The bid due date is June 24, 2026 at 10:00 AM. Late bids will not be accepted. Bidders are responsible for confirming receipt of submissions. All bidders must meet the requirements of this bid request to be considered a responsive bidder. Bid Form Certification: Bidder confirms site visit completed, scope fully understood, and all costs included. Signature, title, and date required on Bid Form. The following information needs to be provided on the Bid Form: Company Name, Address, City/State/Zip, Phone, Email, NC License #, Base Bid Total Lump Sum Price, Written Amount, Schedule, and Addenda information if applicable. Bidders must submit product data for all valves and major components either prior to their bid or with their bid. Allow at least two business days for approval of products submitted. If products submitted with a bid are rejected, the bid will be deemed non-responsive. The City reserves the right to reject any or all bids. All work shall be completed within 60 days of Notice to Proceed. Minimum three (3) year warranty on materials and workmanship. The warranty shall cover both materials and workmanship and shall not limit or replace any manufacturer warranty. Warranty shall begin upon final acceptance by the City. Bidders must submit: License information, Certificate of Insurance, Three references for similar work performed. Contractors shall comply with the requirements of NCGS 143-133.3 and shall certify that it and its subcontractors use E-Verify to verify the work authorization of employees. Contractor certifies that it is not listed on the Final Divestment List created by the North Carolina State Treasurer pursuant to NCGS 147-86.59. The City reserves the right to reject any bidder deemed not responsible based on past performance, safety record, or financial stability. For Bid Submission, address it to City of Kinston Attn: Joey Pittman/Tony Creech. Hand Delivery: 2360 Hwy 258 South Kinston, NC 28504 Email: Joey.Pittman@kinstonnc.gov Tony.Creech@kinstonnc.gov Deadlines: Bid Due: June 24, 2026 @ 10:00 AM. Late bids will not be accepted. Questions: Joey Pittman 252-939-3286 Joey.Pittman@Kinstonnc.gov Tony Creech 252-939-3156 Tony.Creech@Kinstonnc.gov Bidders are responsible for confirming receipt of submissions. Site visit is optional per email, but contractor qualifications mention license info, Certificate of Insurance, and three references for similar work performed. It is implied that this is an informal bid process due to NCGS 143-131 Informal Bidding Requirements mentioned in section 1. This means that the solicitation might not be posted on a public procurement portal and could require direct submission via mail or email. The specific instructions for submission from section 11 clearly outline both hand-delivery and email submission options. Given the direct submission instructions and lack of a URL for an online portal, 'other' is the most appropriate type, with the associated details provided below for clarity. For the purpose of this form,

Description

The City of Kinston is soliciting informal bids for valve improvements at the Rouse Road Tank. The scope of work includes cleaning, surface preparation, structural repairs, and the replacement of existing valves. Specifically, this involves removing one 12" Altitude valve and two gate valves, and installing a new 12" check valve for the tank drain, two 12" butterfly valves for isolation, an 8" fill valve with altitude pilot, and two 8" isolation butterfly valves. All new valves will be located within the existing valve vault. The City will be responsible for tank draining and isolation, while the contractor will manage project scheduling, utility coordination, and lockout/tagout procedures. Bidders must submit product data for all valves and major components for approval. Work is to be completed within 60 days of the Notice to Proceed, with a minimum three-year warranty on materials and workmanship.