Districtwide Multifunction Copier Replacement
Cedar Hill Independent School District
Original Solicitation Links
Contact
Submission Instructions
Description
North East Independent School District is requesting informal quotes for the replacement of approximately 391 obsolete multifunction copiers districtwide, including 212 mid-volume copiers, 179 large-volume copiers, additional low-volume copiers, color and specialty copiers, and related accessories. The purchase also includes up to six laptops and six iPads, copier and fleet-management software, secure follow-me print functionality, network connectivity, delivery, installation, training, technical support, warranty coverage, and removal and disposal of existing equipment. Quantities are estimates only, purchases will be made as needed, and the district guarantees neither quantities nor dollar amounts. The vendor must provide manufacturer-authorized sales and service, diagnostic tools and technical information, inventory and parts support, a delivery and installation plan, software installation and support, and manufacturer support for at least seven years. Required response materials include the completed quote form for each proposed make and model, delivery and installation timeline, current certificate of insurance, manufacturer authorization, statewide and local inventory listings with parts catalog and pricing, warranty information, completed Hold Harmless Agreement, Vendor Inquiry Form, and W-9. The Hold Harmless Agreement must be signed and notarized; the pre-employment/pre-service affidavit is optional at bid submission.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Workers' Compensation
- Employers' Liability — $1,000,000.00
- Professional Liability — $1,000,000.00
- Cyber & Data Breach — $1,000,000.00
- Sexual Misconduct — $1,000,000.00
- Crime — $1,000,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| Bid Invitation | Sep 24, 2026 12:01 AM |
| Legal Ad | - |
| NEISD_Insurance Requirements_05092024.pdf | Sep 24, 2026 12:01 AM |
| NEISD_PO_Terms_and_Conditions_6152022.pdf | Sep 24, 2026 12:01 AM |
| w-9.pdf | Sep 24, 2026 12:01 AM |
| Supplier Response Quick Tutorial.pdf | Sep 24, 2026 12:01 AM |
| Hold_Harmless_Agreement_Form.pdf | Sep 24, 2026 12:01 AM |
| Vendor_Inquiry_Form.pdf | Sep 24, 2026 12:01 AM |
| District Boundary Map.pdf | Sep 24, 2026 12:01 AM |
| 32-26 Quote Sheet Fillable-1.pdf | Sep 24, 2026 12:01 AM |
| Pre-Employment_Pre-Service_Affidavit_English.pdf | Sep 24, 2026 12:01 AM |
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