Housing Software System

The Wichita Falls Housing Authority is seeking proposals for a fully integrated housing software system to manage its 624 public housing units, including financial, tenant, maintenance, and reporting functions, with a three-year base term and two-year option.

Wichita Falls Housing Authority


General
Open
2026-0727
Sep 24, 2026 12:00 PM
Jul 27, 2026 12:00 PM
3 years base + 1 × 2 years option
Request for Proposal (RFP)
Local
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Original Solicitation Links
[

2026-0727

]

RFP # 2026-0727

Contact
paris@wfha.com
+19407238389
501 Webster Street, Wichita Falls, TX, USA
Description

The Wichita Falls Housing Authority (WFHA) is soliciting proposals for a fully integrated housing software system to replace its current Emphasys Software. The system must support the agency's operations, including financial applications (general ledger, accounts payable, tenant billing, procurement, capital fund and grant management), printing capabilities, general applications (applicant waiting list, unit management, tenant and property management, FSS program management, work order system with mobile application, utility tracking, UPCS inspection management, 50058/50059 form creation and submission, PIC file generation, rent calculation, PHAS reporting, housekeeping and annual inspections, end-user reporting, executive dashboard, report/letter generation, query and analytic tools), and other desired features such as an online resident portal, integration with online banking, direct payroll, integrated document imaging, mobile work order capability, online housing applications, and electronic communication with residents. The software must comply with federal and state privacy regulations, integrate with an electronic document management system, support customized reports and letters, and allow remote business conduct. The contract will be for a three-year period with an additional two-year optional renewal, with a target start date of June 1, 2027. Proposals are due by September 24, 2026 at 2:00 PM CST.

Classification Codes
NAICS541513Computer Facilities Management Services
PSCAK15HOUSING - OPERATIONAL SYSTEMS DEVELOPMENT
Smart Codes
public housing softwarehousing authority softwareintegrated housing management
Specifications
Supply & Service
No
Timeline
Jul 27, 2026-Posted Date
Sep 17, 2026-Last Day for Questions
Sep 21, 2026-Last Day Addendum Posted
Sep 24, 2026-Proposal Due Date
Sep 29, 2026-Selection of Top 3 Candidates
Oct 1, 2026-Interviews/Demonstrations Start
Nov 2, 2026-Staff Approval of Vendor
Nov 18, 2026-Board Approval of Vendor
Nov 20, 2026-Notification of Award
Requirements
Required
  • General Liability — $1,000,000.00
  • Property Damage
Scored
  • Minimum 5 references
  • Client point of contact required for each reference
Documents
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