FMLA Administration Services

Fauquier County and the Fauquier County School Board are seeking qualified firms to provide Family and Medical Leave Act administration services for approximately 2,650 active employees, including claim intake, eligibility determinations, compliance support, communications, technology, and reporting.

Fauquier County > Procurement


General
Open
RFP-129045
Oct 15, 2026 02:00 PM
Sep 25, 2026 12:00 AM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
kirsten.turner@fauquiercounty.gov
+15404228354
320 Hospital Drive, Warrenton, VA, USA
Submission Instructions

or

Mail
Fauquier County Procurement Office, 320 Hospital Drive, Suite 23, Warrenton, Virginia 20186

or

Hand delivery
Description

Fauquier County and the Fauquier County School Board are soliciting proposals from qualified firms to administer Family and Medical Leave Act (FMLA) requests for approximately 2,650 active government and school employees. The selected firm must support approximately 300 FMLA requests annually and approximately five ADAA claims unrelated to leave extensions. The scope includes claim intake, eligibility determinations, claim processing and certification, intermittent-leave administration, employee communications, compliance monitoring, legislative and regulatory guidance, technology and data-feed capabilities, and reporting. Offerors must describe their FMLA and State Paid Family and Medical Leave expertise, provide an employee information-packet sample and reporting sample, identify proposed monthly fees, and respond to the questionnaire. The initial contract term is 12 months beginning January 1, 2027, with four optional one-year renewals.

Classification Codes
NAICS541612Human Resources Consulting Services
PSCR431SUPPORT- PROFESSIONAL: HUMAN RESOURCES
Smart Codes
fmla administrationemployee leave administrationhuman resources administration
Specifications
Service Only
Timeline
Sep 25, 2026-Open Date
Oct 2, 2026-Questions Due Date
Oct 15, 2026 06:00 PM-Proposal Due Date
Oct 30, 2026-Evaluation and Selection
Nov 1, 2026-Finalist Interviews and Negotiations
Dec 1, 2026-Expected Contract Award
Jan 1, 2027-Contract Start Date
Requirements
Required
  • Workers' Compensation and Employers' Liability
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Professional Errors and Omissions — $1,000,000.00
  • Garage Liability — $1,000,000.00
  • Garage Keeper's Legal Liability
  • Umbrella Liability — $1,000,000.00
  • Cyber Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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