Postage Meter and Mailing System

Newaygo County is seeking sealed bids to purchase, install, and support a postage meter/mailing system with weighing, rate calculation, mixed-mail processing, departmental accounting, and maintenance options.

Newaygo County


General
Closed
Sep 09, 2026 12:00 PM
Invitation for/to Bid (IFB/ITB)
Local
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Original Solicitation Links
Contact
sandi.christoffersen@newaygocountymi.gov
Submission Instructions
Mail
Newaygo County Clerk's Office, Attn: Jason VanderStelt, 1087 E Newell St, P.O. Box 885, White Cloud, MI 49349
Description

Newaygo County is soliciting bids for a current-production postage meter/mailing system for approximately 10,000 pieces of mail per month, with peak volumes of 40,000 or more. The system must process mixed weights, thicknesses, sizes, and flap orientations; weigh each piece; calculate and imprint postage; identify overweight or oversized mail; include a 30-pound scale and power stacker; support United States Postal Service rate and software updates; and provide departmental accounting. Bidders must provide delivery, installation, training, hardware and software maintenance options, meter rental pricing, and a five-year purchase-versus-lease cost comparison. Responses must include the proposed make and model, company and staff qualifications, maintenance and customer-service information, repair response details, current customer references, detailed pricing, and proof of liability, vehicle, and workers' compensation insurance. The solicitation requires at least three similar-work references and states that the successful vendor may begin only after an executed purchase agreement or written notice to proceed.

Classification Codes
NAICS423420Office Equipment Merchant Wholesalers
PSC7490Miscellaneous Office Machines
Smart Codes
postage metering systemsmailing equipment maintenancemail processing equipment
Specifications
Supply & Service
No
Timeline
Sep 9, 2026-Bid Due Date
Sep 10, 2026-Bid Opening
Requirements
Required
  • Workers' Compensation
  • Commercial General Liability — $1,000,000.00
  • Vehicle Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
No
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