Vending Machine Services for City Facilities

The City of Del Rio is seeking qualified vendors to provide, operate, maintain, stock, and service vending machines offering snacks and beverages at multiple city facilities, with sealed proposals due September 24, 2026.

City of Del Rio


General
Open
R:2026-108
Sep 24, 2026 12:00 PM
Aug 28, 2026 12:00 PM
3 years base + 2 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
109 West Broadway Street, Del Rio, TX, USA
Submission Instructions
Mail
City of Del Rio, Attention: Maria Acosta, City Secretary, 109 West Broadway Street, Del Rio, TX 78840

or

Hand delivery
Description

The City of Del Rio is seeking proposals from qualified vendors to provide, install, operate, maintain, stock, and service vending machines at designated city facilities. The scope includes beverage machines offering sodas, juices, water, sports drinks, and energy drinks; snack machines with nationally recognized packaged products, including healthy snacks, candy, chips, crackers, cookies, and gum; and potential food vending at the golf course. Machines must accept cash and card payments, be energy efficient, remain stocked with fresh products, display expiration dates, and have outdated products removed and replaced. The vendor is responsible for permits, licenses, cellular connectivity for card-reader and monitoring services, maintenance, repairs, cleaning, security, refunds, and delivery and installation within 45 calendar days after award notification. The vendor must provide a service and replenishment plan, product and price lists, a refund procedure, sales and inventory reporting, and at least three references. Evaluation weights are 30% experience and qualifications, 25% service methodology, 5% reporting, and 40% price and the percentage of gross revenue paid to the City. The contract has a three-year initial term with two possible one-year extensions.

Classification Codes
NAICS445132Vending Machine Operators
PSC3550Vending and Coin Operated Machines
Smart Codes
vending machine servicessnack vending machinesbeverage vending machines
Specifications
Supply & Service
No
Timeline
Aug 28, 2026-Posted Date
Sep 15, 2026-Questions Due Date
Sep 24, 2026-Proposal Due Date
Requirements
Required
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
No
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