Pharmacy Inventory Management System Solution

UW Medicine is seeking a commercial pharmacy inventory management system to support purchasing, receiving, financial operations, 340B management, inventory control, dispensing, distribution, integrations, implementation, and ongoing support across its participating hospitals.

University of Washington > UW Medicine Supply Chain


General
Open
RFP # 10266
Nov 21, 2026 12:00 AM
Sep 18, 2026 12:00 PM
6 months base + 3 × 3 years options
Other
Request for Proposal (RFP)
State
Ask AI about this solicitation
Original Solicitation Links
Contact
eys2@uw.edu
+12065980448
Submission Instructions
Email
Bidder's supplemental proposal including cover letter and additional information from Exhibit A, Completed Attachment A - Proposal Response Certification, Completed Attachment B - MWBE, Completed Attachment C - Sustainability Questionnaire in Excel Spreadsheet, Completed Attachment D - Exhibit A Bidders Response in Excel Spreadsheet, Part 2 of the RFP for any redlines to UW Medicine Terms and Conditions in Word format
Description

UW Medicine is soliciting an existing, commercially available pharmacy inventory management system for its participating hospitals, including University of Washington Medical Center and Harborview Medical Center. The solution must support pharmacy purchasing, receiving, accounts payable, contracting, billing, 340B operations, inventory visibility and control, dispensing, distribution, forecasting, reporting, expiration and NDC management, picking and checking workflows, automated dispensing equipment, and pharmacy satellite operations. The proposed solution must integrate with systems and technologies including Epic, Workday, Strata, Pyxis, wholesalers, automated dispensing equipment, and distribution systems. The solicitation requests a cloud-based SaaS solution with implementation, data migration, training, support, security, HIPAA compliance, accessibility compliance, and ongoing maintenance. Proposals must include a supplemental proposal, completed response certification, MWBE response, sustainability questionnaire, bidder response workbook, and any proposed redlines to the Part 2 terms and conditions.

Classification Codes
NAICS541614Process, Physical Distribution, and Logistics Consulting Services
PSCAN95OTHER MEDICAL - OPERATIONAL SYSTEMS DEVELOPMENT
Smart Codes
pharmacy inventory softwarehealthcare software integrationpharmacy inventory analytics
Specifications
Supply & Service
No
Timeline
Sep 18, 2026-Solicitation Posted
Oct 10, 2026 12:00 AM-Bidder Questions Due
Oct 31, 2026 12:00 AM-UW Medicine Answers to Bidder Questions Due
Nov 21, 2026 01:00 AM-Proposal Due
Dec 15, 2026 01:00 AM-Notification of Top Finalists
Jan 4, 2027-Best and Final Offer Presentations/Interviews (optional)
Presentations/interviews are scheduled during January 4–15, 2027; the RFP Coordinator will provide Zoom meeting information.
Feb 02, 2027 01:00 AM-Notification of Apparent Successful Bidder
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Commercial General Liability aggregate — $3,000,000.00
  • Fire legal liability — $100,000.00
  • Automobile Liability — $1,000,000.00
  • Professional Liability/Errors and Omissions — $2,000,000.00
  • Professional Liability/Errors and Omissions aggregate — $3,000,000.00
  • Cyber Liability/ID Theft and Extortion — $2,000,000.00
  • Internet Professional Liability/Media Liability/Errors and Omissions — $2,000,000.00
  • Umbrella liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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