Physical and Digital Legal Research Services

Alameda County is seeking physical and digital legal research services for justice-involved individuals at Santa Rita Jail, with proposals due December 15, 2026, at 2:00 p.m.

Alameda County > General Services Agency > Procurement


General
Open
RFP 902754
Dec 15, 2026 10:00 PM
Nov 13, 2026 07:32 PM
3 years base + 1 × 2 years option
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
C. Chan
c.chan@acgov.org
+15102089623
1401 Lakeside Drive, Oakland, CA, USA
Submission Instructions
Description

Alameda County seeks proposals for physical and digital legal research services for justice-involved individuals in custody at Santa Rita Jail. Component A covers as-requested legal research assistance, including criminal, civil, post-conviction, habeas corpus, and self-represented matters; hard-copy responses; tracking receipts; court appearances as needed; and an informational video. Component B covers a kiosk- or tablet-based legal research system, including hardware maintenance, software subscriptions and updates, request tracking, security, and staff guidance. Bidders may propose for either component or both, and the County may award one or both components to one or multiple vendors. The contractor must meet specified response-time and system-availability standards, maintain quality assurance and continuity procedures, and provide monthly performance reports. The solicitation requires a three-year contract with two optional renewal years. Proposals must include the County-provided Bid Response Packet and Excel Bid Form, along with responses addressing proposed services, methodology, relevant experience, and three references. Non-certified SLEB bidders must subcontract at least 20% of the total estimated bid amount to a certified SLEB to be eligible for award.

Classification Codes
NAICS541199All Other Legal Services
PSCR522STUDY/LEGAL-LITIGATION
Smart Codes
physical legal research servicesdigital legal research systemscorrectional facility legal research
Specifications
Supply & Service
Timeline
Feb 1, 2026-Notice of Intent to Award
Nov 13, 2026-Project Release Date
Nov 18, 2026 06:30 PM-Alameda County Vendor Outreach (optional)
Online vendor outreach; call-in: +1 415-915-3950; conference ID: 504 517 635#.
Nov 19, 2026 06:30 PM-Bidders Conference (optional)
Online via Webex. Meeting ID: 236 007 325 389 409 3; passcode: q9TQ97TT; dial-in: +1 415-915-3950,,600746661#; phone conference ID: 600 746 661#; video ID: 118 078 636 9; tenant key: alamedacountyca@m.webex.com.
Nov 21, 2026 01:00 AM-Written Questions Due
Nov 23, 2026-List of Attendees
Dec 3, 2026-Questions and Answers Issued
Dec 3, 2026-Addendum Issued, if necessary
Dec 15, 2026 10:00 PM-Proposal Submission Deadline
Dec 15, 2026 10:00 PM-Public Bid Opening (optional)
Online. Meeting ID: 239 667 293 330 483 9; passcode: Qh3dU2UY; dial-in: +1 415-915-3950,,960472492#; phone conference ID: 960 472 492#; video ID: 114 612 226 5; tenant key: alamedacountyca@m.webex.com.
Jan 18, 2027-Optional Vendor Interviews
Jan 29, 2027-Evaluation Period Ends
Apr 6, 2027-Board Consideration Award Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Commercial or Business Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employers Liability — $1,000,000.00
  • Professional Liability/Errors & Omissions — $1,000,000.00
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
No
Location
Documents
TitleDate Posted
902754 ADA Bid FormNov 13, 2026 07:32 PM
902754 ADA Legal Research Svcs for Justice-Involved IndividualsNov 13, 2026 07:32 PM
902754 Bid FormNov 13, 2026 07:32 PM
902754 Legal Research Svcs for Justice-Involved IndividualsNov 13, 2026 07:32 PM
Project DocumentNov 13, 2026 07:32 PM
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