Records Storage, Retrieval, and Destruction Services
Contra Costa County > Purchasing Division
Original Solicitation Links
RFP_F-Contr-0000000305
]records storage, destruction and retention services
Contact
Submission Instructions
Description
Contra Costa County seeks a vendor to manage the lifecycle of approximately 70,000 existing records boxes, including secure transportation from County locations, intake and inventory, indexing, secure off-site storage, online tracking and ordering, retrieval and delivery, return and re-filing, retention and legal-hold tracking, and authorized destruction with certificates and audit records. The vendor must provide the necessary labor, facilities, equipment, technology, security controls, and supplies, maintain chain-of-custody documentation, and support reporting, audits, business continuity, and transition from the incumbent provider if applicable. The scope also includes storage containers when requested, an online records-management portal, and services for physical records and media. The County anticipates a three-year agreement with two additional one-year extensions by mutual written agreement. Proposals must include a proposal of no more than 15 pages, a signed cover letter, the Statement of Experience, pricing, at least three customer references, the Anti-Collusion Statement, the County Business Opportunity Registration Form, an addenda acknowledgment, and applicable permits and licenses. The proposal is evaluated on technical approach, security and privacy, transition, technology and inventory management, service levels, and pricing.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability
- Workers' Compensation
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| RFP_Records Storage, Destruction and Retention Services_Clean.docx | Oct 30, 2026 09:39 PM |
| Exhibit E - Contra Costa County Business Opportunities Registration Form.pdf | Oct 30, 2026 09:39 PM |
| CONTRA COSTA COUNTY GENERAL TERMS AND CONDITIONS REV 2014.docx | Oct 30, 2026 09:39 PM |
'Other Warehousing and Storage' Opportunities
The Washington State Military Department is requesting quotes for 57 heavy-duty, mobile metal person...
The Province of British Columbia is seeking suppliers to provide a range of non-brand-specific wareh...
The Hillsborough County Aviation Authority is seeking responses to design, construct, and manage the...
Westchester County is seeking rental of storage containers under solicitation RFB-WC-26304.
The Liquor Control Board of Ontario is seeking warehousing, inventory management, fulfillment, shipp...
The State of Alabama is seeking six bear-resistant food lockers for DeSoto State Park, with delivery...
The U.S. Department of Veterans Affairs is seeking proposals to lease and build out a 60,000-to-75,7...
Alberta Forestry and Parks is requesting Haul-All bear-resistant food storage lockers, with delivery...
The Defense Logistics Agency is requesting quotes for 100 shipping and storage containers for test k...
The Defense Logistics Agency is requesting quotations for four shipping and storage containers, with...
Quebec’s Ministry of Cybersecurity and Digital is seeking SAN and NAS storage equipment and software...
The Defense Logistics Agency is requesting 11 storage containers, identified as CONTAINER, VATTS SAC...
The Government of Canada is seeking third-party logistics providers to warehouse, store, and distrib...
CERFO is seeking a high-performance NAS storage solution, including equipment, software, installatio...
The Government of Saskatchewan is seeking prequalified suppliers for the supply, assembly, and repai...
The U.S. Transportation Command is seeking stevedoring and related terminal services for U.S. Govern...
The Defense Logistics Agency is requesting a quotation for one small-arms storage rack, with deliver...
Northwest Arctic Borough is seeking proposals for five warm storage buildings.
The Defense Logistics Agency is requesting quotes for two shipping and storage containers, one each ...
The St. Lawrence Parks Commission is seeking the supply and installation of industrial pallet rackin...
Public Works and Government Services Canada is seeking the design, delivery, and installation of thr...
The Defense Logistics Agency Troop Support is conducting market research on bottled water sourcing, ...
The Defense Logistics Agency is requesting quotes for 10 steel storage cabinets built to military sp...
The Minnesota Department of Education is seeking warehousing, inventory management, and distribution...
Philadelphia Gas Works is seeking a supplier for a bulk purchase of specified lumber, stored at the ...
Opportunities Near Contra Costa County, California
Alameda County is seeking a contractor to provide behavioral health consulting services under RFP #2...
The Housing Authority of the County of Contra Costa is seeking qualified legal counsel for public ho...
The California Department of Transportation is seeking a contractor for highway construction in Berk...
Alameda County Behavioral Health Department is seeking eating disorder clinical consultation, provid...
Zone 7 Water Agency is seeking a contractor to install stream gauging equipment, including field cam...
Contra Costa County Public Works is seeking firms to provide on-call right-of-way services and join ...
Alameda County Behavioral Health Services is seeking qualified providers for a pool of contracts to ...
The Superior Court of California, County of Alameda, is seeking providers for substance use disorder...
Alameda County is seeking up to two qualified roofing contractors for three years of on-call roof in...
Alameda County is seeking an elevator condition assessment and modernization plan through RFP #90278...
Bay Area Rapid Transit is planning a $13 million Dublin/Pleasanton access improvements project, anti...
Contra Costa County is seeking up to three firms to provide on-call inspector of record services for...
The Livermore Amador Valley Transit Authority is seeking consultants for on-call engineering, design...
Central Contra Costa Sanitary District is seeking proposals for landscape maintenance across its fac...
The Superior Court of California, County of Alameda, is seeking proposals for a job classification a...
Contra Costa County is seeking one community-based organization to deliver healing and cohesion acti...
Alameda County is requesting quotes for the wholesale supply and delivery of FDA-authorized public h...
JMB Construction, Inc. is seeking subcontractor and supplier quotes for EBMUD water treatment plant ...
Caliber Public Schools is seeking proposals for scalable 1–10 Gbps internet service at three school ...
Contra Costa County Public Health is seeking external evaluators to assess its youth cannabis awaren...
Alameda County Health is seeking qualified vendors for a pool providing housing and homelessness ser...
Contra Costa County is seeking qualified firms for on-call traffic and airport electrical services, ...
Alameda County is seeking authorized dealers to supply and deliver new Dodge vehicles and approved e...
Contra Costa County is seeking contractors for on-call preventive maintenance, troubleshooting, repa...