Computerized Maintenance Management System

The University of Rhode Island is seeking a single vendor to provide a cloud-based computerized maintenance management system, implementation, training, and technical support for its campuses.

University of Rhode Island

General

Status:Open (Active)

Solicitation Identifier:RFP27007086

Due Date:Nov 25, 2026 12:00 PM

Posted Date:Oct 26, 2026 01:00 PM

Estimated Value:$800,000.00

Type:Request for Proposal (RFP)

Level:State

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Original Solicitation Links

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RFP27007086

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URI Computerized Maintenance Management System

Contact

Name:Max Righter

Email:max.righter@purchasing.ri.gov

Phone:+14015748179

Address:Providence Community Health Centers: Capitol Hill, Providence, RI, USA

Submission Instructions

Method:Online

Portal:https://webprocure.proactiscloud.com/wp-web-public/en/#/bidboard/bid/146377?customerid=46

Description

The University of Rhode Island seeks a commercial off-the-shelf computerized maintenance management system (CMMS), along with implementation, training, and technical support from one vendor. The system is expected to support asset management, work orders and service requests, preventive maintenance, inventory, fleet and facilities maintenance, mobile field work, reporting, and GIS/map-based functionality. A vendor-hosted cloud solution is preferred, and the system must support mobile use, including offline capabilities, and integrate with the university’s existing GIS and other specified systems at go-live. Workday integration is outside the current scope, though it may be considered in a later phase. The response must include a technical proposal of no more than 25 pages, staff qualifications and resumes, completed vendor capability and implementation approach attachments, a completed requirements traceability matrix, and a cost proposal covering implementation plus three years. Vendors must also submit the Supplemental Bidder Attestation and the applicable MBE/WBE and/or Disability Business Enterprise participation plan forms. IT compliance documents are required upon request for vendors advancing to that evaluation phase; electronic copies may be included with the initial response. The technical proposal must demonstrate use of commercial off-the-shelf software and address the stated functional and technical requirements.

Classification Codes

NAICS541513Computer Facilities Management Services

PSCDA01Support services for activities involved with application development and support to include analysis, design, development, coding, testing, and release packaging, as well as support of off-the-shelf Business Applications.

Title	Date Posted
RFP27007086 Attachment 6 IT Compliance Requirements DPISA.pdf	Oct 22, 2026 12:37 PM
RFP27007086 Attachment 5 Cost Proposal.docx	Oct 22, 2026 12:37 PM
RFP27007086 Solicitation Specifications.pdf	Oct 22, 2026 12:49 PM
Supplemental Bidder Attestation - 12-01-2025.pdf	Dec 01, 2025 08:35 PM
ISBE Form - RFP Appendix B - 12.01.2025.pdf	Dec 01, 2025 08:40 PM
RFP27007086 Attachment 3 Implementation Approach.docx	Oct 22, 2026 12:36 PM
RFP27007086 Attachment 4 URI Requirements Matrix.xlsx	Oct 22, 2026 12:36 PM
RFP27007086 Attachment 2 Capability Capacity Qualifications.docx	Oct 22, 2026 12:37 PM