2027 Symposium and Conference Hotel Facilities and Catering
New York > Division of Homeland Security and Emergency Services > Office of Fire Prevention and Control
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Description
The New York State Division of Homeland Security and Emergency Services is soliciting hotel facilities and catering services for its 2027 Office of Interoperable and Emergency Communications Symposium and New York State 911 Coordinators Association Conference, scheduled for May 3–6, 2027. The conference begins at noon on May 3 and ends at noon on May 6. The selected hotel must provide lodging, meeting and event space, dining and catering, parking, registration and break areas, Wi-Fi, and conference support. Addendum 1 confirms that the bid form requires 150 rooms for May 3, 4, and 5, although approximately 170 people are expected to attend; alternative dates will not be considered. The scope also includes buffet breakfasts, refreshment breaks, lunches, dinner, conference-room coffee service, dietary accommodations, tables and chairs, podium and presentation equipment, projection screens, microphones, presenter internet, and audio-visual technical support. The hotel may use shared space for the break and dining areas and may provide an open space rather than a closed meeting room for the exhibit or event room. Bidders must submit the designated IFB 30672 forms, proposed menu, pricing, required certifications, and a signed Addendum 1 with the bid. The procurement is a one-time conference-services purchase, with the agreement beginning upon Office of the State Comptroller approval and ending no later than June 30, 2027.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $2,000,000.00
- Business Automobile Liability — $1,000,000.00
- Workers' Compensation
- Disability Benefits
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