Comprehensive University Dining Services

The University of Wisconsin System Administration is seeking a contractor to operate comprehensive dining services, including residential dining, retail food operations, catering, alcohol service, convenience stores, and vending, across four University of Wisconsin campuses.

Wisconsin > Board of Regents of the University of Wisconsin System > University of Wisconsin System Administration Office of Procurement


General
Open
2027-UWSYS-01438-RFP
Nov 04, 2026 08:00 PM
Sep 17, 2026 07:00 PM
1 year base + 9 × 1 year options
Minority-Owned Business
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
paul.schlough@wisconsin.edu
+16082650557
780 Regent Street, Madison, WI, USA
Submission Instructions
Online
One electronic copy of the programmatic proposal, labeled with the RFP number and name and clearly marked "original"., One electronic copy of the programmatic proposal with proprietary sections redacted, labeled with the RFP number and name and clearly marked "redacted"., One electronic copy of the cost proposal, labeled with the RFP number and marked "Original Cost Proposal"; submit separately from the programmatic proposal., Complete and submit the DOA-3261 cover sheet., Follow the RFP numbering outline sequence and submit before 2:00 p.m. CST on the proposal due date.
Description

The University of Wisconsin System Administration is soliciting proposals for comprehensive dining services at the University of Wisconsin-Eau Claire, University of Wisconsin-La Crosse, University of Wisconsin-River Falls, and University of Wisconsin-Superior. The scope includes residential meal-plan dining, retail dining venues, catering, convenience stores, snack and beverage vending, summer camps and conferences, satellite locations, and malt liquor and alcoholic beverage services. The contractor will provide day-to-day operations, staffing, menus, food and supplies, nutrition and allergen accommodations, scratch bakery operations where required, sustainability and local purchasing programs, marketing, technology and point-of-sale support, sanitation, catering, and continuous program improvement. Proposals must address extensive campus-specific program requirements and include financial, operational, staffing, management, menu, sustainability, technology, and cost information for all four institutions.

Classification Codes
NAICS722310Food Service Contractors
PSCS203Food Services
Smart Codes
campus dining servicescatering servicesfood vending services
Specifications
Service Only
Timeline
Sep 17, 2026 07:00 PM-Open Date
Sep 28, 2026 03:00 PM-UW-Superior Vendor Conference / Site Survey (optional)
University of Wisconsin-Superior; site survey and campus dining facilities inspection.
Sep 29, 2026 03:00 PM-UW-River Falls Vendor Conference / Site Survey (optional)
University of Wisconsin-River Falls; site survey and campus dining facilities inspection.
Sep 30, 2026 03:00 PM-UW-Eau Claire Vendor Conference / Site Survey (optional)
University of Wisconsin-Eau Claire; site survey and campus dining facilities inspection.
Oct 01, 2026 03:00 PM-UW-La Crosse Vendor Conference / Site Survey (optional)
University of Wisconsin-La Crosse; site survey and campus dining facilities inspection.
Oct 2, 2026-Written Questions Due
Oct 9, 2026-Estimated Answers to Vendor Questions
Nov 04, 2026 08:00 PM-Proposal Due Date
Nov 11, 2026-Estimated Evaluation Team Meeting 1
Dec 2, 2026-Estimated Evaluation Team Meeting 2
Dec 9, 2026-Estimated Evaluation Team Meeting 3
Dec 14, 2026-Tentative Oral Presentation
Dec 16, 2026-Estimated Evaluation Team Meeting 4
Jan 6, 2027-Estimated Evaluation Team Meeting 5
Jan 13, 2027-Estimated Final Evaluation
Jan 27, 2027-Estimated Notice of Intent to Award
Feb 3, 2027-Estimated Appeals Process End Date
Apr 1, 2027-Estimated Board of Regents Approval
Apr 12, 2027-Estimated Contract Award
Apr 12, 2027-Performance Bond, Certificate of Insurance, and Contract Signature Complete
May 31, 2027-Estimated Transition Period End Date
Jun 1, 2027-Estimated Contract Start
Requirements
Bachelor's degree
Required
  • Workers' Compensation
  • Employer's Liability — $100,000.00
  • Commercial General Liability - General Aggregate — $2,000,000.00
  • Commercial General Liability - Each Occurrence — $1,000,000.00
  • Automobile Liability — $1,000,000.00
Required
  • Performance Bond — $4,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
Documents
Title
1440283-2093799577UWEC_Appendix No. 5_Top Rated Rankings 2025.pdf
1440283-2093799665UWL_App. 2_Main Dining Room Sample Menu Week.pdf
1440283-2093799659UWL_App. 2_2026 Equipment list - capital UWL-owned.xlsx
1440283-2093799862UWL_App. 2_2027-2028 Academic Calendar.pdf
1440283-2093799325UWL_App. 2_ 2026-2027 Academic Calendar.pdf
1440283-20979342822027-UWSYS-01438-RFP DS_Final_9-16.pdf
1440283-2093798837UWEC_Appendix No. 3_UWEC Vision 2030 stratplan.pdf
1440283-2093798835Sec F. App 2. UWRF Dining external Catered events Fiscal Year 2025.xlsx
1440283-2093799475UWL_App. 2_Days of Service 2025-2026 with Early Arrival Program.pdf
1440283-2093799074Sec F. App 2. UWRF Meal Plan Calendar 27-28.docx
1440283-2093799123Sec F. App 2. UWRF Freddys C-Store Menu Items.xlsx
1440283-2093799237UWEC_Appendix No. 4_First Destination Report 2024.pdf
1440283-2093798839UWL_App. 2_Days of Service 2026-2027 with Early Arrival Program.pdf
1440283-2093799664Sec F. App 2. UWRF Kitchen Equipment List.pdf
1440283-2093799187Sec F. App 2. UWRF Full Time Hourly Employees by Seniority with Wage.xlsx
1440283-2094500669UWEC- Wages by Classification.xlsx
1440283-2094015764UW-Superior_Copy of Meal Plan Numbers.xlsx
Event Details
1440283-2093799427Sec F. App 2. UWRF Union Contract through 20270630.pdf
1440283-2093799423UWL_App. 2_Summer Camps Anticipated 2027.docx
1440283-2093799472UWL_App. 2_University Centers Alcohol Policy 2026.docx
1440283-2093799486Sec F. App 2. UWRF 2026-27 Dining Meal Plan Brochure.pdf
1440283-2093799570Sec F. App 2. UWRF Dining Services Survey February 2026.docx
1440283-2093799075UWL_App. 2_major Catering Annual Events anticipated for 2027.docx
1440283-2093799127UWL_App. 2_2025-2026 Pack-out Menu Trifold.pdf
1440283-2093799238UWL_App. 2_Samples of menus and prices.docx
1440283-2093799328Sec F. App 2. UWRF University Center Floor Plans.pdf
1440283-2093799323Sec F. App 2. UWRF Dining Focus Group 4-23-26.docx
1440283-2094015477UW-Superior_Credit Card and Cash Sales.xlsx
1440283-2094015228UW-Superior_Union Positions and Pay Rate.pdf
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