Fiber Optic Network Inventory and Documentation

The City of Tulsa is seeking professional services to inventory, field-verify, and create GIS-ready documentation for its aerial and underground fiber optic network, including splice records, route maps, testing, and asset-management data.

City of Tulsa


General
Open
RFP 27-907
Sep 23, 2026 12:00 PM
Sep 02, 2026 12:00 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
dtiemann@cityoftulsa.org
+19185967551
175 East 2nd Street, Tulsa, OK, USA
Submission Instructions
Mail
Deputy City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
Description

The City of Tulsa is soliciting proposals for a comprehensive inventory and documentation of its aerial and underground fiber optic infrastructure. The work includes field surveys and validation of cables, poles, conduits, ducts, handholes, vaults, manholes, slack storage, splice points, termination locations, strand assignments, cable characteristics, labels, and abandoned or undocumented splices. Required deliverables include updated splice diagrams in PDF and editable formats, fiber strand assignment tables, a cable inventory database in Excel, CSV, or GIS format, route maps and network schematics, GIS-compatible spatial data, as-built-style drawings, discrepancy and risk reporting, metadata and documentation standards, a final summary report with recommendations, OTDR testing and trace correlation, fiber health and degradation analysis, remediation recommendations, data entry into the Lucity asset-management system, and ongoing inventory-maintenance processes. Respondents must provide a proposal narrative, qualifications and references from at least three similar public-sector clients, staffing and project-management information, implementation methodology and timeline, and a detailed cost proposal. Pricing must cover the listed fiber infrastructure and asset categories, with fully burdened unit prices and a total cost not to exceed.

Classification Codes
NAICS541370Surveying and Mapping (except Geophysical) Services
PSCL060Technical Representation Services: Fiber Optics Materials, Components, Assemblies, and Accessories
Smart Codes
fiber optic network inventorygis mapping servicesfiber splice documentation
Specifications
Service Only
Timeline
Sep 2, 2026-RFP Issue Date
Sep 10, 2026-Pre-Proposal Conference (optional)
Virtual; email the buyer for the Zoom or Teams invitation. Scheduled for 2:00–3:00 p.m.
Sep 14, 2026-Questions Due Date
Sep 23, 2026-Proposal Due Date
Sep 24, 2026-Proposal Opening (optional)
Standards, Specifications, and Awards Committee Meeting; proposals will be opened at 8:30 a.m.
Sep 30, 2026-Anticipated Interviews with Respondents
Oct 5, 2026-Anticipated Negotiations Begin
Oct 14, 2026-Anticipated Contract Execution
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Commercial General Liability Annual Aggregate — $2,000,000.00
  • Professional Liability / Errors & Omissions — $1,000,000.00
  • Auto Liability — $1,000,000.00
  • Workers' Compensation
  • Cyber Liability — $5,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
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