Motor Pool Fleet Key Valet System and Services

Westchester County is seeking a vendor to provide a key valet annual subscription, key cabinet hardware, motor pool reservation portal services, and implementation support for the Department of Public Works.

Westchester County > Bureau of Purchase and Supplies


General
Open
RFB-WC-26303
Oct 21, 2026 06:00 PM
Oct 02, 2026 01:26 PM
1 year
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
sjp5@westchestercountyny.gov
+19142311497
148 Martine Avenue, White Plains, NY, USA
Submission Instructions
Mail
COUNTY OF WESTCHESTER BUREAU OF PURCHASE AND SUPPLIES, 148 MARTINE AVENUE, ROOM 713, WHITE PLAINS, N.Y. 10601
Description

Westchester County is soliciting bids for a motor pool key valet solution consisting of an annual key valet subscription, two HID front-panel options, two three-module key cabinets supporting up to 48 keys each, five 16-key modules, one key valet vise, and one illuminated blank module. The scope also includes motor pool reservations portal setup and overview services, remote key valet implementation for two kiosks, on-site key valet implementation for two kiosks over two days, and estimated travel for one on-site hardware setup and validation trip. Delivery is requested as soon as possible after award, purchase order, or authorized calls. The bid requires pricing by line item and permits equivalent products when clearly identified and determined acceptable by the County.

Classification Codes
NAICS541519Other Computer Related Services
PSCAD25SERVICES - OPERATIONAL SYSTEMS DEVELOPMENT
Smart Codes
key management systemsfleet reservation softwarehardware installation services
Specifications
Supply & Service
No
Timeline
Oct 02, 2026 01:26 PM-Publication Date
Oct 21, 2026 06:00 PM-Bid Due Date
Requirements
Required
  • Workers' Compensation
  • Disability Benefits
  • Commercial General Liability — $1,000,000.00
  • Commercial Umbrella/Excess Insurance — $2,000,000.00
  • Automobile Liability — $1,000,000.00
No
Documents
TitleDate Posted
MOTOR POOL FLEET KEY VALET.pdfOct 01, 2026 04:35 PM
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