External Accounting Support Services
City of Douglas
Original Solicitation Links
RFP 2027-F-007
]http://www.douglasaz.gov/bids.aspxRFP 2027 F 007
]external accounting support services
Original Notices
CITY OF DOUGALS REQUEST FOR PROPOSALS RFP 2027-F-007 BID NOTICE NOTICE IS HEREBY GIVEN that the Mayor and Council of the City of Douglas will receive sealed proposals until four o'clock p.m. (4:00 p.m.) on the 17th day of September 2026 for the following: EXTERNAL ACCOUNTING SUPPORT SERVICES (Monthly Bank Reconciliations, Grant Reconciliations & SEFA Preparation, and Year-End Audit Support) Specifications may be obtained at our website www.douglasaz.gov/bids.aspx Proposals will be received until the above hour specified and will be opened on said date and time at a Proposal Opening to be conducted by the Procurement Specialist in the City of Douglas, City Hall Council Chamber, 425 10th St., Douglas, AZ. Address all proposals to City of Douglas, City Clerk Alma Andrade, 425 10th St., Douglas, AZ. 85607, specifying on the outside wrapper the nature of the proposal and reference RFP 2026-F-007. The Council reserves the right to reject any proposal, defer action on proposals, and to waive any informality thereof. Any late submissions will be returned to the sender. Dated at Douglas, Arizona this 2nd day of September 2026 Rene Rios, Procurement Specialist. Date: September 2, 9, 2026 SVH002691
Contact
Submission Instructions
Description
The City of Douglas is seeking qualified independent accounting firms or consultants to provide three separately priced service areas: monthly bank reconciliations; monthly or quarterly grant reconciliations and annual Schedule of Expenditures of Federal Awards (SEFA) preparation; and focused year-end close and audit support. Work includes reconciliation of requests versus receipts, grant expenditure tracking, audit-ready workpapers, limited adjusting-entry and accounts-payable cutoff review, and coordination with City staff and external auditors. The City may award one, two, or all three task areas, award tasks to different providers, reduce the scope, or make no award. Services must follow applicable governmental accounting standards, Uniform Guidance, and Arizona municipal best practices. Work may be remote, on-site, or hybrid as mutually agreed, with possible on-site presence during year-end and audit periods. The initial contract term is one year with optional one-year renewals. Proposals are evaluated on experience and qualifications, approach and methodology, cost, and references/past performance.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Professional Liability (Errors and Omissions) — $1,000,000.00
- Commercial General Liability — $1,000,000.00
- Workers' Compensation
- Employer's Liability — $1,000,000.00
- Cyber Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Minimum 3 references
- Within the last 5 years
- Client point of contact required for each reference
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